Since its establishment, SEAFDEC has been implementing fisheries-related programs/
projects that cover wide aspects of research, training and information. Starting in 2007, the SEAFDEC Secretariat and Departments made full use of the Information Strategies as guiding principles in formulating and implementing information-related activities that aim to enhance the Center’s image and visibility. The Information Strategies have been developed to enhance the effectiveness of the implementation, monitoring, and reporting of the progress of SEAFDEC information-related activities.
In 2017, the progress and achievements made by SEAFDEC in the implementation of information activities were monitored and discussed during the 18th Meeting of the Information Staff Program (ISP) on 10-12 October 2017 in Singapore, corresponding to the five Information Strategies, as follows:
Strategy 1: Production of relevant, timely, and useful information materials to meet the requirements of the target audience
• Technical/scientific materials: 28 title/issues: 24,175 copies produced, 8,590 copies distributed
• Technical/scientific articles: 73 titles: 46 titles published in SEAFDEC publications and 27 titles published in non-SEAFDEC publications
• Inquiries for information through the SEAFDEC libraries recorded and replied: 3,163 queries recorded, 670 materials sold, and 943 citations
Strategy 2: Raising SEAFDEC image at national, regional and international levels
• Promotional materials: 40 titles/issues: 70,510 copies produced, 31,225 copies distributed
• SEAFDEC websites established and web blocks administered: SEAFDEC Departmental websites received a total of 94,813 unique visitors, 6,074 links from other websites, and recorded 74,309 annual downloads
• Participation in exhibitions and related events: joined fifteen (15) exhibitions with 29,093 visitors recorded at SEAFDEC exhibition booths and displays
• Official press statements released: twenty-five (25) press statements released, and recorded 87 appearances of SEAFDEC in public media and websites
Strategy 3: Enhancing communication and information sharing both within SEAFDEC and with Member and non-Member Countries, other international/
regional organizations, and public
• Management of libraries of SEAFDEC Secretariat and Departments: SEAFDEC Secretariat and Departments libraries continued to provide library services
• Additional acquisitions of SEAFDEC libraries: total of 883 issues of newsletters/serial publications, 488 titles of technical publications and 6 items of audio-visual materials were acquired
• Cooperation and exchange of materials: sustained cooperation with 481 network
• Dissemination of technical and promotional materials: 104 titles (with 11,021 copies) of technical materials, and 62 titles (with 37,535 copies) of promotional materials disseminated to target groups
• Accessibility of information materials: 2,745 downloadable materials and 10 databases made accessible in SEAFDEC websites
• The Institutional Repository of SEAFDEC Secretariat and Departments were established and could enhance the accessibility of SEAFDE information
• Usage of e-mail systems (including e-groups) to facilitate communications both among SEAFDEC staffs and with other concerned personalities had been enhanced
• Direct visitors to SEAFDEC Secretariat and Departments: recorded a total number of 23,351 visitors
• Participation of SEAFDEC officials to events organized by other organizations: 407 SEAFDEC officials participated in 241 events: 87 officials in events at regional/
international levels, and 154 at national local levels
• SEAFDEC events organized:
o International/regional meetings, seminars, workshops: 24 meetings with 1,184 participants
o National/local meeting, seminars, workshops, consultations: 17 meetings with 1,016 participants
o International/regional training courses: 16 courses with 187 trainees o National, on-site training courses: 22 courses with 421 trainees o Study tours: 1 programs with 30 trainees
o Internships: 2 groups with 35 interns
o On-the-job training: 8 colleges participated with a total of 258 students o Internal meetings: 18 meetings with 439 participants
• Participation of officials from Member Countries in events organized by SEAFDEC facilitated:
o International/regional meetings, seminars, workshops (641 participants) o National/local meetings, seminars, workshops, consultations (1,010 participants) o International/regional training courses (987 trainees)
o National on-site training courses (514 trainees) o Study tours (30 trainees)
o Internships (36 persons)
o On-the-Job training (259 students);
• Network and cooperation mechanisms established (now with 50 fisheries-related organizations) for the implementation of collaborative activities at national, regional and international levels
• Support from other organizations and donor agencies for relevant activities solicited:
total support received in 2017: US$ 2,805,897 representing non-regular sources of funds for the activities of SEAFDEC
Strategy 4: Strengthening SEAFDEC capability in information-related activities
• Capabilities of SEAFDEC staff in information-related offices enhanced (through HRD taking into account the scope and requirements of concerned staff, and during annual ISP Meetings)
Table 1. Participation of Member Countries in SEAFDEC Events in 2017
Category
Participants from Member Countries (persons)
Brunei Darussalam Cambodia Indonesia Japan Lao PDR Malaysia Myanmar Philippines Singapore Thailand Viet Nam
SEAFDEC regional/
international meetings, seminars, workshops
23 53 60 72 21 71 31 33 21 208 48
SEAFDEC national/local meetings, seminars, workshops, consultations
0 46 6 0 154 40 31 390 0 323 20
International/regional
training courses 60 7 15 0 5 17 7 825 14 27 10
National, on-site training
courses (course/trainees) 0 49 0 1 14 30 1 299 0 105 15
Study tours (no. of program/
trainees) 0 0 0 0 4 0 0 26 0 0 0
Internships (group/persons) 0 0 0 1 0 1 0 34 0 0 0
On-the-job training (college/
students) 0 0 0 0 0 0 0 237 0 19 3
SEAFDEC internal events 0 0 0 2 0 1 0 0 1 1 0
TOTAL 83 155 81 76 198 160 70 1,844 36 683 96
• Financial sustainability of SEAFDEC institutional publications and information activities boosted (through intensified sale of technical publications and souvenir items on cost- recovery basis)
Strategy 5: Regular monitoring and evaluation of information activities
• Feedback on materials produced by SEAFDEC obtained (developed for the training, research, and information transfer through communication channels, e.g. dedicated e-mail, etc.)
• Eighteenth Meeting of the SEAFDEC Information Staff Program (ISP) organized to monitor the implementation of information-related activities, in accordance with the Information Strategies for Enhance SEAFDEC Visibility and Communication (convened on 10-12 October 2017 in Singapore)
Un-Audited Abridged Consolidated Financial Statements-2017 (in US$)
2017 (Un-audited) 2016 (Audited) REVENUES
Contributions from:
Member governments 9,581,412 9,536,811
Other sources 1,467,728 1,674,640
Total Revenues 11,049,140 11,211,451
EXPENDITURES
Operating and Capital Expenditures
Research 2,978,445 3,310,471
Training 1,132,949 661,064
Information 572,819 482,023
Collaborative 160,458 151,637
Others 495,366 440,755
Administrative 4,763,538 4,562,088
Total Expenditures 10,103,575 9,608,038
SURPLUS (DEFICIT), For the year 945,565 1,603,413
FUND BALANCE, Beginning of year 10,002,773 1/ 7,704,897
FUND ADJUSTMENT 1,069 37,455
FUND BALANCE, End of year 10,949,407 9,345,765 1/
REPRESENTED BY:
Cash and cash equivalents 11,427,403 9,084,651
Other receivables and Advances 318,276 754,072
Supplies Inventory 47,737 53,639
Fuel for vessels 264,823 97,782
Prepayments 33,318 15,931
Total Current assets 12,091,557 10,006,075
Reserved budget for vessel periodic maintenance 169,686 143,102
Termination indemnity fund 2,333,761 1,992,727
Long-term investments and Other noncurrent assets 534,135 384,134
Total Assets 15,129,139 12,526,038
Less: Liabilities
Accrued payable 604,813 994,063
Contribution received in advance 982,920 86,412
Fund held in trust 258,238 107,071 Provision for termination indemnity 2,333,761 1,992,727
Total Liabilities 4,179,732 3,180,273
NET ASSETS 10,949,407 9,345,765