Since its establishment, SEAFDEC has been implementing fisheries-related programs and projects that cover wide aspects of research, training and information. Starting in 2007, the SEAFDEC Secretariat and Departments made full use of the Information Strategies as guiding principles in formulating and implementing information-related activities that aim to enhance the Center’s image and visibility. The Information Strategies have been developed with the objective of enhancing the effectiveness of the implementation, monitoring, and reporting of the progress of SEAFDEC information-related activities.
In 2018, the progress and achievements made by SEAFDEC in the implementation of information activities were monitored and discussed during the 19th Meeting of the Information Staff Program (ISP) on 9 to 11 October 2018 in Chonburi, Thailand. The progress of the activities corresponding to the five Information Strategies, is shown as follows:
Strategy 1: Production of relevant, timely, and useful information material to meet the requirements of the target audience
• Technical/scientific materials: 49 title/issues: 28,134 copies produced, 19,041 copies distributed, and 3,324 e-copy distributed
• Technical/scientific articles: 48 titles: 17 titles published in SEAFDEC publications and 31 titles published in non-SEAFDEC publications
• Inquiries for information through the SEAFDEC libraries recorded and replied: 6,167 queries recorded, 813 materials sold, and 1,567 citations
Strategy 2: Raising SEAFDEC image at national, regional, and international levels
• Promotional materials: 31 titles/issues: 36,519 copies produced, 27,291copies distributed, and 11,361 e-copies distributed
• Promotional souvenirs: 45,074 items produced, and 31,233 items distributed
• Promotional videos: 27 titles, 33 copies produced, 10 copies distributed, and 5,985 online views
• SEAFDEC websites established: SEAFDEC Departmental websites received a total of 109,778 unique visitors, 10,655 links from other websites
• Project websites: 2,169 unique visitors, and 492 links from other websites
• Social media administered by SEAFDEC: 24,552 unique visitors, and 195,792 likes
• Participation in exhibitions and related events: joined nine (9) exhibitions with 113,741 visitors recorded at SEAFDEC exhibition booths and displays
• Official press statements released: forty-five (45) press statements released, and recorded 134 appearances of SEAFDEC in public media and websites
Strategy 3: Enhancing communication and information sharing both within SEAFDEC and with Member and non-Member Countries, other international/
regional organizations, and public
• Management of libraries of SEAFDEC Secretariat and Departments: SEAFDEC Secretariat and Department Libraries continued to provide library services
• Additional acquisitions of SEAFDEC libraries: total of 485 issues of newsletters/serial publications, 473 titles of technical publications and 27 items of audio-visual materials were acquired
• Cooperation and exchange of materials: sustained cooperation with 479 network libraries within and outside the region
• Dissemination of technical and promotional materials: 38 titles (with 5,562 copies) of technical materials, and 30 titles (with 21,095 copies) of promotional materials disseminated to target groups
• Accessibility of information materials: 2,804 downloadable materials, 2,283,644 downloads during reporting year, and 1 databases made accessible in SEAFDEC websites
• The Institutional Repository: 455,391 accesses, 340,738 unique visitors; 1,241 titles uploaded during reporting year, 4,731 accumulated titles, and 2,302,074 accumulated downloads
• Usage of e-mail systems (including e-groups) to facilitate communications among SEAFDEC staff and with other concerned personalities had been enhanced
• Direct visitors to SEAFDEC Secretariat and Departments: recorded a total of 26,381 visitors
• Participation of SEAFDEC officials to events organized by other organizations: 428 SEAFDEC officials participated in 253 events: 111 officials in events at regional/
international levels, and 142 at national/local levels
• Number of presentations made by SEAFDEC Staff at non-SEAFDEC events: 74 oral presentations, and 3 poster presentations in events at regional/international levels;
and 13 oral presentations, and 1 poster presentation in events at national/local levels
• SEAFDEC events organized:
o International/regional meetings, seminars, workshops: 39 meetings with 1,483 participants
o National/local meetings, seminars, workshops, consultations: 26 meetings with 907 participants
o International/regional training courses: 11 courses with 156 trainees o National, on-site training courses: 26 courses with 438 trainees o Study tours: 2 programs with 23 trainees
o Internships: 9 groups with 39 interns
o On-the-job training: 6 colleges participated with a total of 406 students o Internal meetings: 14 meetings with 1,493 participants
• Participation of officials from Member Countries in events organized by SEAFDEC:
o International/regional meetings, seminars, workshops (746 participants) o National/local meetings, seminars, workshops, consultations (706 participants) o International/regional training courses (123 trainees)
o National on-site training courses (443 trainees) o Study tours (24 trainees)
o Internships (39 persons)
o On-the-Job training (406 students)
• Network and cooperation mechanisms established (now with 63 fisheries-related organizations) for the implementation of collaborative activities at national, regional and international levels
• Support from other organizations and donor agencies for relevant activities solicited:
total support received in 2018: US$ 5,587,214 representing non-regular sources of funds for the activities of SEAFDEC
Strategy 4: Strengthening SEAFDEC capability in information-related activities
• Capabilities of SEAFDEC staff in information-related offices enhanced (through HRD taking into account the scope and requirements of concerned staff, and during annual ISP Meetings)
• Financial sustainability of SEAFDEC institutional publications and information activities boosted (through intensified sale of technical publications and souvenir items on cost- recovery basis)
Strategy 5: Regular monitoring and evaluation of information activities
• Feedback on materials produced by SEAFDEC obtained (developed for the training, research, and information transfer through communication channels, e.g. dedicated e-mail, etc.)
• Nineteenth Meeting of the SEAFDEC Information Staff Program (ISP) organized to monitor the implementation of information-related activities, in accordance with the Information Strategies for Enhance SEAFDEC Visibility and Communication (convened on 9-11 October 2018 in Thailand)
Table 1. Participation of Member Countries in SEAFDEC Events in 2018
Category
Participants from Member Countries (persons)
Brunei Darussalam Cambodia Indonesia Japan Lao PDR Malaysia Myanmar Philippines Singapore Thailand Viet Nam
SEAFDEC regional/
international meetings, seminars, workshops
23 102 69 25 48 79 52 35 17 233 63
SEAFDEC national/local meetings, seminars, workshops, consultations
0 147 25 0 23 33 138 245 0 42 53
International/regional
training courses 3 9 11 0 5 13 10 38 12 14 8
National, on-site training
courses (course/trainees) 0 65 3 0 0 9 59 205 0 38 64
Study tours (no. of
program/trainees) 0 2 3 0 0 0 0 14 0 5 0
Internships (group/
persons) 0 0 0 1 0 0 0 23 0 15 0
On-the-job training
(college/students) 0 0 0 5 0 0 0 379 0 21 1
SEAFDEC internal events 0 0 0 5 0 0 0 20 0 43 0
TOTAL 26 325 111 36 76 134 259 595 29 411 189
Southeast Asian Fisheries Development Center
Un-Audited Abridged Consolidated Financial Statements-2018 (in US$)
(Un-audited)2018 2017
(Audited) REVENUES
Contributions from:
Member governments 10,210,335 9,600,319
Other sources 2,342,345 1,511,499
Total Revenues 12,552,680 11,111,818
EXPENDITURES
Operating and Capital Expenditures
Research 3,400,654 3,060,955
Training 1,082,984 1,187,743
Information 626,950 598,738
Collaborative 128,348 160,716
Others 632,347 504,695
Administrative 5,092,093 4,941,639
Total Expenditures 10,963,376 10,454,486
SURPLUS (DEFICIT), For the year 1,589,304 657,332
FUND BALANCE, Beginning of year 10,579,180 1/ 10,002,772
FUND ADJUSTMENT (11,433) 3,501
FUND BALANCE, End of year 12,157,051 10,663,605 1/
REPRESENTED BY:
Cash and cash equivalents 13,047,451 11,518,615
Other receivables and Advances 287,431 286,808
Supplies Inventory 23,449 24,649
Fuel for vessels 156,244 222,266
Prepayments 34,449 31,838
Total Current assets 13,549,024 12,084,176
Reserved budget for vessel periodic maintenance 238,680 169,686
Termination indemnity fund 2,388,245 2,333,761
Long-term investments and Other noncurrent assets 524,293 537,861
Total Assets 16,700,242 15,125,484
Less: Liabilities
Accrued payable 546,953 886,439
Contribution received in advance 1,352,868 982,920 Fund held in trust 255,125 258,759
Provision for termination indemnity 2,388,245 2,333,761
Total Liabilities 4,543,191 4,461,879
NET ASSETS 12,157,051 10,663,605
Remark: 1/ Difference of US$ 84,425 is a result of change of rate in US$ transaction.