Proposed Programme Outline for 2nd On-site Training at Thailand 2013

Mid-Term Meeting Report

Annex 3 Proposed Programme Outline for 2nd On-site Training at Thailand 2013

2nd On-site Training Workshop on Traceability Thailand

November 2013

Date Day Morning Afternoon

08.00-09.00 09.00 – 12.00 13.00 – 16.00

1 - Arrival to BKK

2 Welcome and opening

ceremony (30 min) (DOF DG)

Lec : General and Technical

Requirement for Traceability Lec: ThaiTraceShrimp Introduction

Prac: TraceShrimp Programme

3 Trip to Chachengsao

Province Visit: Chachengsao Coastal

Research and Development Center for Manual

Documentation Traceability (MD : Movement Document)

Trip to Rayong or Samutsakorn Province for visit Traceability in Processing Plant

4 - Departure

4: Summary Discussions

Updates on implementation status (e.g. any improvements, how many farms, milestones) Issues and challenges, and how they are addressed National activities/ programmes conducted, including trainings (no. of activities, elaboration of activities)

Future activities/ programmes/ directionsOther comments/ remarks Status: Pending implementation• Farmers tend to follow after the practices of other farmers • Local processing of products follow traditional methods which makes tracing challenging • Poor quality of fish feed resulting in poor fish growth • Heavy reliance on neighbouring countries for shrimp post larvae due to poor local production capacity and quality • Limited Human resource • Needs more time for Training/ Capability building/ Establishing knowledge of workers on GAP and traceability

• Query by MFRD on GAP guidelines: GAP guidelines

have been enacted by the government

in Oct 2012 • Drafting of Traceability guidelines by Fisheries Administration is in progress, pending initiation by government at ministerial level.

• Aims to adopt strategies and extension for GAP/ HACCP and traceability

1) Query by Philippines on how Cambodia tracks product along supply chain for product export to USA: • Works with CAM control department of Ministry of Commerce to apply for certification which meets standards of exporting country 2) Query by MFRD on expected challenges when enforcing GAP on small and fragmented farms • Challenge is on how to maintain quality of seed, feed based on market demand • Capability building of Postharvest and aquaculture development department.

Country Updates on implementation status (e.g. any improvements, how many farms, milestones)

Issues and challenges, and how they are addressed National activities/ programmes conducted, including trainings (no. of activities, elaboration of activities)

Future activities/ programmes/ directionsOther comments/ remarks IndonesiaStatus: Implementation in progress Reference to International standards , e.g. Japan Food Sanitation Law, FDA Food Safety Modernization Act 2011, European Union: Mandatory Traceability found in “General Food Law”, CODEX and ISO standards for traceability (With reference to this) Presence of Local regulations: • Ministry of Marine Affairs and Regulation..Chapter 3: Traceability for Business Operator • Fisheries Law • Ministerial Regulations and Decrees for control of food safety and quality, residue monitoring and GAP • Most big aquaculture establishments / processors have established relationships with the suppliers and keep traceability records from hatchery to

• Numerous parties along the supply chain – Limited ability to assess fishery product quality and implement traceability to meet international standards/ requirement for export at farm and middlemen level. – More handling along the supply chain which increases risk of contamination • Supplier / Middleman collects small amounts from each fish farmer (can be as small as 6 tonnes), which makes traceability recording challenging. • Need stronger commitment by industry and government for implementing traceability

systems – Capacity and capability building of laboratories for testing chemicals and drugs – Training the industries e.g. HACCP inspectors and laboratory analysts

• Improved organization structure of Competent Authority in yr 2011 • Sampling map – each province is tagged with a code number (number of samples to be withdrawn every year for sampling in the NRCP) Training workshops have

been conducted (supported by Japan and Netherlands and Food reg Malaysia) • For quality and safety of fishery products • Fish processing and value added product • NRCP implementation • Value capture fisheries • Pilot project of shrimp culture product traceability 2011 – Difficult to implement.

• To Amend regulations on Quality & Safety assurance systems • Improving government controls, e.g. inspection, certification for HACCP, etc) • Improve NRCP implementation, to include walking catfish in 2013 • Continue capacity and capability building of inspectors and analysts • Only one provinces (East Java) have local softwares for traceability systems. MMAF will attempt to develop the model of the Traceability system based on this software, for Jakarta to consolidate data from all provinces.

Query by Thailand: What is the scale of mini

plants? • Mini plants: Collected and processed in processing plants with freezing facilities of the products are gathered by fish collectors for export Query by MFRD on any government initiatives: • Traceability is implemented on voluntary basis. However, trainings and workshops are conducted or under planning to improve knowledge of industry on traceability. However, it may be challenging to build capacity of technology for quality assurance. • Main focus is to control residues for products meant for export

Future activities/ programmes/ directionsOther comments/ remarks production to processing stages either through paper, simple code, barcode, log book and computer / electronic base • Other big processing units only have certain data one stage before and after • SME processors apply with simple code in the packaging • Only a few farmers and suppliers of fish have some proper recording for traceability • Encourage implementation of GAP and GHdp and NRCP (national residue control programs) at farms on voluntary basis to support traceability • Encourage GHdp (good hatcheries) at supplier / middleman • Encourage HACCP at processing plants

– Awareness building of all stakeholdersOther National programmes: • EU-RI trade support programmes- trainings for HACCP, Lab management (ISO), workshops and seminars, TSP II (2012-2014:Laboratory equipment) • Developing traceability systems on Indonesian Aquaculture Shrimp Product by local or national consultant.

Query by Philippines: How many laboratories does Indonesia have? • Validated and accredited laboratories - 3 private, 7 government laboratories (however, this is not sufficient to support the great number of samples, which delays the generation of results which should be out within 10 days) Query by Philippines: Are they controlling / auditing the private

laboratories? • Auditing is done on these NRCP Laboratories on regular basis (by agency of Quarantine and food safety and quality control).

Country Updates on implementation status (e.g. any improvements, how many farms, milestones)

Issues and challenges, and how they are addressed National activities/ programmes conducted, including trainings (no. of activities, elaboration of activities)

Future activities/ programmes/ directionsOther comments/ remarks Lao PDRStatus: Pending implementation• Poor storage methods • Aquaculture sector not fully developed • No specific regulation on

traceability of aquaculture products

• Lack of certification system for aqua culture products • Only general inspection by livestock and veterinary authority and department of food and drug only • Lack of relevant knowledge and experience • Lack of laboratory • Need to register all farms • Need to develop specific regulation arising from recent participation in WTO and ASEAN community

• 3 points of inspection: (in farm or fish culture group; in market; and in border trade) • Requested for permit registration of fish farm under household level and commercial level • Uses border trade for international inspection point at the point of import

• Develop technical standards on food safety for aquaculture products to supply domestic market and future export • Improve knowledge and technical capacity • Necessary to have training course on traceability system for aquaculture products • Sharing of information, experiences amongst ASEAN members on application of traceability systems for the aquaculture products • Initiation promote and application, implementation of traceability systems for aquaculture products in Lao PDR

Query by Myanmar: how to check formalin in the lab

inspection? • analyse the feed for fish only, and send to control lab for testing Query by MFRD on future activities on food safety and traceability issues by government. • Drafting out project proposal for future activity and annual budget allocation.

Future activities/ programmes/ directionsOther comments/ remarks Status: Implementation in progress GAqP Since 2004, traceability is introduced as part of the GAqP (Good Aquaculture Practice) at farm level. GAqP is implemented voluntarily Establish new regulation for aquaculture product (Inland fisheries regulation) Aquaculture certification For food safety. Traceability is included. Aquaculture incentive For food security. Government reimburse some amount for per kg of production. Records have to be kept Pilot project for traceability covering livestock, agriculture and aquaculture → unsuccessful

• Small scale farmers with low production and low level of education • Many middlemen / collectors are involved along the supply chain but there is much market secrecy involved to protect their source • Lack of public awareness. Lack of information from exporter association with regards to shrimp product exports

• To facilitate shrimp export to USA, DOF conducted road show to interested stakeholders, and introduce traceability forms • Web based system Developing e-Biosecurity system (for applying export certification). End of 2012, the paper based system will be replaced with this web based system. • GAP Campaigns • Exhibitions, Farmer’s day • Conducted Range of outreach program for traceability document and DS2031 (2011) • Start using of BPDJ01 form since 2011 for shrimp. • Strengthening the system through internal audit annually. • Providence of standard guidelines in SOP for using the traceability forms.

• Improving e-Biosecurity system • Make traceability form as mandatory for fishery product export (including live fishes) • Promoting to the state government for adoption of the inland fisheries regulations through discussion with the state legal advisor.

Query by Thailand on transparency of inventory keeping of the traceability system • Farmers need to know their buyers and fill necessary information into traceability form

Country Updates on implementation status (e.g. any improvements, how many farms, milestones)

Issues and challenges, and how they are addressed National activities/ programmes conducted, including trainings (no. of activities, elaboration of activities)

Future activities/ programmes/ directionsOther comments/ remarks MalaysiaExport requirement: Farmers, transporter, processor need to fill in Traceability form, BP-DJ01 • Food safety systems are strengthened for export

purposes – Compulsory farm certification for export

to EU (farm registration, GAqP

auditing), Fish quality certificate • ARMP (Aquaculture residue monitoring) MyanmarStatus: Implementation in progress • Implemented internal and external traceability systems as well as recall procedures in the aquaculture farm and exports respectively. • Have in place record keeping systems, production system traceability, process system traceability, pest and disease traceability. • Registration for fishing vessels

• Imported feed and in- country production need to be registered at DoF • Before distribution, need to control the quality and safety of aquatic feed by CA • Weakness of record keeping for water quality monitoring data • Weakness of record keeping for feeding • Weakness of record keeping for used of veterinary drugs and chemical in aquaculture purposes

• Ongoing activity to establish national residue monitoring plan aquaculture EU Directive 96/23/EC • 13 processing plants approved by EU and applied HACCP system (additional implementation of ISO 22000 and ISO14000 system in some processing plant)

Food safety management: • ASEAN-SEAFDEC Action plan for sustainable development in fisheries sector (2020) • To reduce and eliminate drug residues in culture fish and shrimp by National Residues Monitoring Program • Control the import and use of drugs. • Improve all farms/ hatcheries to at least meet GAP.

Ongoing measures for monitoring and controlling residues for products to export to EU

Future activities/ programmes/ directionsOther comments/ remarks • Licensing for foreign fishing vessels • FAO issued the code of conduct for responsible fisheries in Myanmar in 1995 • EU commission regulation (EC) No. 178/2002 was forced on Myanmar on 1 January 2005 • Myanmar GAqp started the GAqP certification under the responsibility of department of fisheries • Have a GAqP standard for fish / shrimp farm

• Need to increase knowledge awareness and to comply with GAqP guideline • Central market, buyers / sellers applied FMD and MD • Mixing of shrimp from various farms at central markets • Legal frame for business (Registration, licensing): all fisheries activities such as fishing, farming processing should be registered at DoF. • Standard and others technical requirements have to depend on and comply to importing countries requirements (EU, China), especially food safety management systems (GMP/HACCP)

• Participated in combating IUU- Had an EU assessment mission on 25 July 2011-5 August 2011 to assess DOF IUU catch certification system and current status of implementation of 1005/2008 (Myanmar export wild catch fishery products to EU from 13 processing establishments since 2010)

• 1549.2 hectares have to be certified for GAP, the use of Fry Movement Document (FMD) and Movement Document (MD) that were introduced. • Drug residues determination in feeds, fry and shrimp products

Country Updates on implementation status (e.g. any improvements, how many farms, milestones)

Issues and challenges, and how they are addressed National activities/ programmes conducted, including trainings (no. of activities, elaboration of activities)

Future activities/ programmes/ directionsOther comments/ remarks PhilippinesStatus: Implementation in progress • Generally, traceability of “one step-up and one-step down” can be demonstrated along the aquaculture supply chain for those farms that directly supply to the processing plants. • Various food safety programs are followed for the purpose of export, e.g. by FAO, Fisheries Officer Order, etc. • The implementation of traceability depends much on regulatory requirement intended market. Documents for traceability records are in paper-

based. • Level of traceability varies in every stage of the supply chain and the size of establishment

Small scale aquaculture farmers have constraints in the documentation and record keeping • Aimed to be assisted by GAqP (final document for approval) • One of its output is the forms to be provided to farmers for them to fill-up accordingly for harmonized recording accessible to farm inspectors for validation. Weak traceability system at the auction market • harvest from small scale farms, which has inadequate traceability data records – There is a need to strengthen the registration program of BFAR for the auction market.

• Registration program has recently been implemented to achieve hygiene and traceability requirements. • Implementation of National Residue Monitoring Program • The Philippine GAqP was developed in 2010 through the assistance of the EU Trade Related Technical Assistance • Trainings on GAqP implementation will be conducted for the extension officers and farmers.

• Continue training of fish health officers to update knowledge and harmonize activities on traceability. • EU TRTA3 programme to develop certification programme for some commodities, to cover traceability aspect. • Scheduling of training of extension officers for GAP on 1st quarter of 2013

Queries by Indonesia: Antibiotics in feed and detection methods? • Government tested feed to be positive for antibiotics. Visits to feed millers proved the case, so tonnes of feed were destroyed. Since 2007, no problems with aquaculture feeds as corrective actions were done Residue testing in

hatcheries? • Only for organic aquaculture farming because shrimp fry is too low in weight to allow substantial amounts for testing, so testing is done at adult stage

Future activities/ programmes/ directionsOther comments/ remarks Feed, Hatchery, Farms, Auction markets and Processing plants: • Records on: – Source of Broodstock/ Harvest time – Feeding and management practices – List of suppliers and buyers – Name of farm/ Reg no. – Lot no./ Batch no. – Purchase receipt/ Sales Invoice/ delivery receipts – Etc. • Bigger farms keep detailed records of farm management practices • Farm registration scheme • Feedmills as source of feeds of the registered farms are also monitored and sampled for banned antibiotic and aflatoxin analysis • BFAR laboratory acquired accreditation • Drafting Fisheries Administrative Order on Inspection and Certification (farm-to-fork)

Country Updates on implementation status (e.g. any improvements, how many farms, milestones)

Issues and challenges, and how they are addressed National activities/ programmes conducted, including trainings (no. of activities, elaboration of activities)

Future activities/ programmes/ directionsOther comments/ remarks PhilippinesRelevant food safety and quality programs • BFAR Fish Inspection Unit started to implement a voluntary registration system for auction market in 2010 based on HACCP principles • GAqP is voluntary • Processing plants are required to have recall procedures, and GMP / SSOP program and HACCP plan. • Health Certificate • Hatchery Accreditation by BFAR as part of national residue monitoring program No. • Shrimp Fry Source Certificate • Grow-out Farm Certificate • Monitoring of feedmills by BFAR as part of National residue monitoring program

Future activities/ programmes/ directionsOther comments/ remarks Status: Implementation in progress • Implementation of good management practice on fish and facilities (e.g. fish health management; documenting protocols and keeping records) • Regular surveillance monitoring on pesticides/ antibiotics / any other harmful materials • Currently, encourage the usage of dried pellet feeds as it can be traced back to its source upon import into SG by AVA. • Encourages fingerlings as feed to maintain quality consistency

• Cost of implementing • Changing mindset of farmers about implementation costs, feed means, benefits of record keeping • Slow uptake of utilising dry pellet feeds instead of trash fish (but is on the increasing trend) • Keeping physical records (movement of fish stock and treatments etc) • Product differentiation in market • Singapore being a small aquaculture producer

• Assisted in implementing traceability in a SG marine fish hatchery • Farming of local fishes (SG Fish) - initial stage of product differentiation and some form of traceability implemented

• Sending officers for training on GAP. • GAP still in pipeline

(encompassing farm

structure and maintenance; farm management; farming and packaging practices; fish health management; farm environment; human health and safety at work)

Currently, a few farms have already expressed interest in the scheme Status: Implementation in progress Manual Traceability started 2002 • Fry Movement Document Hatchery → Farm • Movement Document Farm → Processing Plant

Implementation of Computerized traceability for Shrimp along supply chain (started last two months, and complete in April 2013) – Feed – Hatchery – Nursery – Grow-out farm – Distributor – Processor – importer

Improving the computerized traceability system with consultation of France expert System requires further inputs, e.g.data from DOF on number of registered farms.

Country Updates on implementation status (e.g. any improvements, how many farms, milestones)

Issues and challenges, and how they are addressed National activities/ programmes conducted, including trainings (no. of activities, elaboration of activities)

Future activities/ programmes/ directionsOther comments/ remarks ThailandStrategies to control farm and hatcheries: • Aquatic farms and hatcheries registration • Farm and hatcheries certification program (GAP, CoC) • DOF Certification Body are accredited for ISO / IEC Guide 65 • Sampling of shrimp / fry and feeds for antiobiotic / drugs / dyes analysis Strategies to control aquatic feeds • Register and issue licenses GMP/HACCP Certification • Control illegal use of drugs in feeds Control at processing plant: • HACCP / GMP certified – mandatory since 1996 • Plant inspection carried out by Fish inspection and Quality control division which is accredited for ISO / IEC 17020

• Inputs of computerized traceability will be manually recorded into system by the users. Information must be from approved MD

In document PDF Southeast Asian Fisheries Development Center (pahina 94-111)