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JOB DESCRIPTION/SPECIFICATION NO. 1

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University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 1

Position Title Administrative Officer IV (Administrative Officer II)

Salary

Grade 15

Plantilla Item Number URSB-ADOF4-19-2022 Monthly

Salary ₱36,619.00 Employment Status Permanent

Office/Unit Quality Assurance Office Immediate Supervisor Administrative Officer V General Function of the

Unit Ensures that the University’s mandate conforms with national and international standards

General Function of the Position

Assists in the systematic review of the University’s mandate to maintain and improve its quality, equity and efficiency

Duties and

Responsibilities  Assists in the development of the University’s Quality Assurance practices and procedures through informed assimilation of and reflection on emerging quality developments, both of national and international standards

 Assists in the effective implementation and maintenance of the Quality Management System (QMS) to be established

 Assists in the planning and implementation of the accreditation of academic programs in all campuses

 Assists in monitoring the accreditation status of the academic programs and assist the Deans in complying with recommendation of accrediting institution

 Prepares and maintains quality assurance data management system

 Assists in managing the development and implementation of the University’s quality assurance and enhancement policies and procedures

 Assists in the preparation of reports and related information for communication to external validating and accreditation agencies

 Coordinates schedule of activities relative to program accreditation and audit

 Assists in analyzing, interprets, and reports data to the top management and participates in corrective action planning.

 Performs other duties assigned Qualification Standards

Education Bachelor’s degree relevant to the job Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(2)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 2

Position Title Administrative Officer IV

(Administrative Officer II) Salary

Grade 15

Plantilla Item Number URSB-ADOF4-20-2022 Monthly

Salary ₱36,619.00 Employment Status Permanent

Office/Unit General Services Unit Immediate Supervisor Administrative Officer V General Function of the

Unit

Responsible for equipment operation, basic maintenance and repair, materials handling, custodial services, logistical support, routine security and/or customer services and other related duties

General Function of the

Position Supervises repairs and Maintenance of University Facilities Duties and

Responsibilities

Conducts inspection and oversees minor repair of buildings, furniture and fixtures

Facilitate the conduct of preventive maintenance

Prepares inspection report, detailed plan, detailed cost estimate, and scope of works

Requests supply and materials for repairs and maintenance of facilities, air-conditioning units and electrical services

Recommends human resource necessary to implement repairs and maintenance

Plans and implements staff development and recommend repair and maintenance personnel to specific skills enhancement training

Assists in the evaluation performance of personnel in the repairs and maintenance section

Performs other duties assigned

Qualification Standards

Education Bachelor’s degree relevant to the job Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

Competency Please see the revised URS Merit Selection Plan per BOR Resolution No. 41, Series of 2022 for competency requirements.

(link)

(3)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 3

Position Title Administrative Officer IV

(Human Resource Management Officer II) Salary

Grade 15

Plantilla Item Number URSB-ADOF4-21-2022 Monthly

Salary ₱36,619.00 Employment Status Permanent

Office/Unit Human Resource Management Unit

Immediate Supervisor Administrative Officer V (Human Resource Management Officer III)

General Function of the Unit

Designs and implements human resource management systems in concurrence with Civil Service and applicable government rules, laws and regulations to ensure that human talent is managed effectively and efficiently to accomplish University goals.

General Function of the Position

Assists the immediate Head in supervising and implementing the HR systems/processes of the University such as: Recruitment, Selection &

Promotion; Learning & Development; Performance Management; Rewards

& Recognition; Compensation & Benefits and, Employee Relations & Welfare.

Duties and Responsibilities

Prepares action on appointment, transfers, resignation, retirements, separation, reinstatement, salary adjustment, position classification and/or reclassification, performance ratings, fringe benefits and other personnel benefits and services

Informs employees of the civil service rules and regulations, and explains the meaning of, and reasons for, various personnel actions

Submits periodic personnel reports and maintains personnel records and plantilla

Assists in the supervision of work of HR staff in checking appropriate eligibilities of personnel

Prepares pertinent documents, reports and other personnel actions

Reviews accomplishments of the staff in accordance with existing laws, rules, regulations and policies and general quality levels

Enforces office discipline and regulations of a unit

Performs other duties assigned

Qualification Standards

Education Bachelor’s degree

Experience 1 year of relevant experience Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(4)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 4

Position Title Administrative Officer IV

(Human Resource Management Officer II) Salary

Grade 15

Plantilla Item Number URSB-ADOF4-23-2022 Monthly

Salary ₱36,619.00 Employment Status Permanent

Office/Unit Human Resource Management Unit Immediate Supervisor Campus Director

General Function of the Unit

Designs and implements human resource management systems in accordance with Civil Service and applicable government rules, laws and regulations to ensure that human talent is managed effectively and efficiently to accomplish University goals.

General Function of the Position

Supervises and implements the Human Resource Management systems/processes of the University such as: Recruitment, Selection &

Placement; Learning & Development; Performance Management; Rewards

& Recognition; Compensation & Benefits, and; Employee Relations &

Welfare.

Duties and

Responsibilities Prepares plans and implements the recruitment, selection and placement system of the University

Implements University performance management system

Prepares plans and implements learning and development interventions to raise the level of competence, efficiency and morale of employees

Implements University rewards and recognition system

Implements and processes Civil Service and other applicable government statutory compensation and benefits policies

Supervises and ensures maintenance and safekeeping of HR documents, records, reports and other human resource actions

Performs functions as member of various campus human resource committees such as but not limited to Human Resource Merit Promotion and Selection Board, Performance Management Team, Program on Awards and Incentives for Service Excellence Committee, Grievance Committee

Initiates the establishment of linkages for human resource development

Assesses HR management system processes, proposes and conducts HR interventions such as policy enhancement, HR mechanisms development, processes streamlining, among others

Performs all other functions as may be provided by the Civil Service Commission and other applicable government rules, laws and regulations

Performs other duties assigned Qualification Standards

Education Bachelor’s degree

Experience 1 year of relevant experience Training 4 hours of relevant training

(5)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

Eligibility Career Service (Professional) / Second Level Eligibility

(6)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 5

Position Title Administrative Officer IV

(Human Resource Management Officer II) Salary

Grade 15

Plantilla Item Number URSB-ADOF4-25-2022 Monthly

Salary ₱36,619.00 Employment Status Permanent

Office/Unit Human Resource Management Unit Immediate Supervisor Campus Director

General Function of the Unit

Designs and implements human resource management systems in accordance with Civil Service and applicable government rules, laws and regulations to ensure that human talent is managed effectively and efficiently to accomplish University goals.

General Function of the Position

Supervises and implements the Human Resource Management systems/processes of the University such as: Recruitment, Selection &

Placement; Learning & Development; Performance Management; Rewards

& Recognition; Compensation & Benefits, and; Employee Relations &

Welfare.

Duties and

Responsibilities Prepares plans and implements the recruitment, selection and placement system of the University

Implements University performance management system

Prepares plans and implements learning and development interventions to raise the level of competence, efficiency and morale of employees

Implements University rewards and recognition system

Implements and processes Civil Service and other applicable government statutory compensation and benefits policies

Supervises and ensures maintenance and safekeeping of HR documents, records, reports and other human resource actions

Performs functions as member of various campus human resource committees such as but not limited to Human Resource Merit Promotion and Selection Board, Performance Management Team, Program on Awards and Incentives for Service Excellence Committee, Grievance Committee

Initiates the establishment of linkages for human resource development

Assesses HR management system processes, proposes and conducts HR interventions such as policy enhancement, HR mechanisms development, processes streamlining, among others

Performs all other functions as may be provided by the Civil Service Commission and other applicable government rules, laws and regulations

Performs other duties assigned Qualification Standards

Education Bachelor’s degree

Experience 1 year of relevant experience Training 4 hours of relevant training

(7)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

Eligibility Career Service (Professional) / Second Level Eligibility

(8)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 6

Position Title Administrative Officer IV (Budget Officer II) Salary

Grade 15

Plantilla Item Number URSB-ADOF4-22-2022 Monthly

Salary ₱36,619.00 Employment Status Permanent

Office/Unit Budget Unit

Immediate Supervisor Administrative Officer V (Budget Officer III) General Function of the

Unit

Responsible in providing efficient budgeting services; reliable and timely financial information towards effective utilization of financial resources General Function of the

Position Assists the immediate supervisor with allotment and expense projections, and prepares a variety of operational and financial reports and spreadsheets.

Duties and Responsibilities

Reviews funding allocation of request

Prepares Financial Accountability Reports

Assists in preparation of budget proposals

Assists in preparation of Program of Receipt and Expenditures

Assists in preparation of Agency Performance Review

Assists in preparation of Budget Execution Document

Performs other duties assigned

Qualification Standards

Education Bachelor’s degree relevant to the job Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(9)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 7

Position Title Administrative Officer IV (Budget Officer II) Salary

Grade 15

Plantilla Item Number URSB-ADOF4-24-2022 Monthly

Salary ₱36,619.00 Employment Status Permanent

Office/Unit Budget Unit

Immediate Supervisor Campus Director General Function of the

Unit Responsible in providing efficient budgeting services; reliable and timely financial information towards effective utilization of financial resources.

General Function of the Position

Takes charge of the allotment and expense projections, and prepares a variety of operational and financial reports and spreadsheets for the campus.

Duties and

Responsibilities  Reviews funding allocation of request

 Assists in preparation of budget proposals

 Assists in the preparation of Program of Receipt and Expenditures

 Monitors allotment and expenditure

 Performs other duties assigned Qualification Standards

Education Bachelor’s degree relevant to the job Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

Competency Please see the revised URS Merit Selection Plan per BOR Resolution No. 41, Series of 2022 for competency requirements.

(link)

(10)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 8

Position Title Administrative Officer IV (Budget Officer II) Salary

Grade 15

Plantilla Item Number URSB-ADOF4-26-2022 Monthly

Salary ₱36,619.00 Employment Status Permanent

Office/Unit Budget Unit

Immediate Supervisor Campus Director General Function of the

Unit Responsible in providing efficient budgeting services; reliable and timely financial information towards effective utilization of financial resources.

General Function of the Position

Takes charge of the allotment and expense projections, and prepares a variety of operational and financial reports and spreadsheets for the campus.

Duties and

Responsibilities  Reviews funding allocation of request

 Assists in preparation of budget proposals

 Assists in the preparation of Program of Receipt and Expenditures

 Monitors allotment and expenditure

 Performs other duties assigned Qualification Standards

Education Bachelor’s degree relevant to the job Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

Competency Please see the revised URS Merit Selection Plan per BOR Resolution No. 41, Series of 2022 for competency requirements.

(link)

(11)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 9

Position Title Administrative Officer III (Cashier II) Salary

Grade 14

Plantilla Item Number URSB-ADOF3-11-2022 Monthly

Salary ₱33,843.00 Employment Status Permanent

Office/Unit Cash Unit

Immediate Supervisor Administrative Officer V (Cashier III) General Function of the

Unit

Responsible for and/or supervises the cashiering operations of the University, assuring compliance with pertinent regulations concerning receipts, custody and handling of money or monetary substitutes

General Function of the

Position Takes charge of check preparation and its recording and does other related tasks

Duties and Responsibilities

Prepares check for all funds of the University

Records checks to the check disbursement record and warrant register

Releases checks and LDDAP ADA to payees

Takes charge of the payment of utility expenses thru Land bank BDES

Prepares LDDAP-ADA payment to suppliers, contractors and individuals

Prepares transmittal and ADA for salaries and other claims for submission to Land bank

Stamps paid disbursement vouchers

Prepares and submits monthly reports to COA and Accounting Unit

Maintains the cashier’s database management system

Performs other duties assigned

Qualification Standards

Education Bachelor’s degree

Experience 1 year of relevant experience Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(12)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 10

Position Title Administrative Officer III (Cashier II) Salary

Grade 14

Plantilla Item Number URSB-ADOF3-30-2016 Monthly

Salary ₱33,843.00 Employment Status Permanent

Office/Unit Cash Unit

Immediate Supervisor Campus Director General Function of the

Unit

Responsible for the cashiering operations of the Campus, assuring compliance with pertinent regulations concerning receipts, custody and handling of money or monetary substitutes.

General Function of the

Position Takes charge of the cash collection and disbursement, preparation of reports and other related tasks.

Duties and

Responsibilities Receives payment for school related fees and other payments

Issues Official Receipts and checks for payment received

Classifies and counts cash, balance total collections and prepare cash &

check deposits

Deposits collections to authorized depository bank

Encashes check for the cash advance

Counts and envelopes over the counter salaries and other benefits of officials and employees of the University

Releases Financial Assistance to student-scholars

Prepares payroll for the liquidation

Checks student’s account and signs student’s clearance

Prepares and issues certificate of collections

Prepares and submits monthly Report of Collections and Deposits and Report Accountability for Accountable Forms

Updates Official Cashbook and all Accountable Forms

Prepares release monthly and other claim slips

Performs other duties assigned Qualification Standards

Education Bachelor’s degree

Experience 1 year of relevant experience Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(13)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 11

Position Title Administrative Officer III Salary

Grade 14

Plantilla Item Number URSB-ADOF3-12-2022 Monthly

Salary ₱33,843.00 Employment Status Permanent

Office/Unit General Services Unit Immediate Supervisor Administrative Officer V General Function of the

Unit

Responsible for equipment operation, basic maintenance and repair, materials handling, custodial services, logistical support, routine security and/or customer services and other related duties

General Function of the

Position Monitors the implementation of security policies and issuances on the protection and safety of students, employees, visitors and properties

Duties and

Responsibilities  Leads the implementation of security policies and issuances

 Coordinates with unit heads during campuses activities for maximum security for students, employees, visitors and properties.

 Records all incidents related to security measures

 Assigns security officers in areas of responsibility in the campus.

 Schedules and assign security personnel on routine costumer service related activities and security event, providing duties and/or safety services.

 Plans and implements staff development for security personnel

 Evaluates performance of security personnel.

 Maintains the general services data management system

 Performs other duties related to security measures

Qualification Standards

Education Bachelor’s degree relevant to the job Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(14)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 12

Position Title Administrative Officer III Salary

Grade 14

Plantilla Item Number URSB-ADOF3-13-2022 Monthly

Salary ₱33,843.00 Employment Status Permanent

Office/Unit Procurement Unit Immediate Supervisor Administrative Officer V

General Function of the Unit

To assist the BAC on Procurement of Goods, Services and Infrastructure Projects and act as the central channel of communications for the BAC with end-users, PMOs, other units of the line agency, other government agencies, providers of goods, infrastructure projects, and consulting services, observers, and the general public.

General Function of the Position

Assists the immediate Head in supervising the procurement and acquisition of all supplies, materials and equipment needed by the University as Assistant Head of the BAC Secretariat

Duties and Responsibilities

Prepares and updates Procurement Monitoring Report

Posts and Awards bid opportunities to the PHILGEPS (Alternate)

Reviews abstract of quotations for signature of BAC Member

Prepares Purchase Request Status Report

Manages the sale and distribution of bidding documents

Prepares and posts APP-CSE to PS-DBM Portal

Prepares PS APR for Supplies needed by the University

Maintains the procurement database management system

Performs other duties assigned

Qualification Standards

Education Bachelor’s degree relevant to the job Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(15)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 13

Position Title Administrative Officer III Salary

Grade 14

Plantilla Item Number URSB-ADOF3-16-2022 Monthly

Salary ₱33,843.00 Employment Status Permanent

Office/Unit Procurement Unit Immediate Supervisor Campus Director General Function of the

Unit

Takes charge of the Procurement of Goods, Services and Infrastructure Projects in the Campus.

General Function of the

Position Supervises the procurement and acquisition of all supplies, materials and equipment needed by the Campus.

Duties and Responsibilities

Takes charge in the operation of the procurement and acquisition of all office supplies, materials and equipment needed by the Campus

Spearheads the conduct of inventory of all assets of the Campus

Receives and records the supplies and equipment requested by the Campus

Prepares and coordinates the Project Procurement and Management Plan of the campus

Monitors the acquisition of request supplies and equipment

Prepares the Inventory and Inspection Report of Unserviceable Properties

Perform duties as assigned Qualification Standards

Education Bachelor’s degree relevant to the job Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(16)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 14

Position Title Administrative Officer III (Records Officer II) Salary

Grade 14

Plantilla Item Number URSB-ADOF3-14-2022 Monthly

Salary ₱33,843.00 Employment Status Permanent

Office/Unit Records Unit

Immediate Supervisor Administrative Officer V (Records Officer III) General Function of the

Unit

Responsible for processing, storing, retrieving, managing, safekeeping and proper disposal of hard copy and digital records and information of the University

General Function of the Position

Assists the immediate head in providing administrative support in the planning, formulating and implementing a records management and archival administration program for the efficient creation, utilization, maintenance, retention, storage, preservation, conservation and disposal of public records including the adoption of security measures and vital records protection program for the University

Duties and Responsibilities

Develops the records and DCC database system

Manages and maintains the data management system

Maintains all the IT equipment issued to the office

Serves as technical support

Assists in the implementation of policies, standards and guidelines for recordkeeping including creation, classification, maintenance, retention, disposition, custody and protection of records

Classifies and appraises records for inventory and disposition

Reviews the formulation of records retention and disposal schedule as guide to all disposition action on records

Reviews and recommends measures for the revision of the records retention and disposal schedule, the preservation and protection of all records

Reviews and recommends measures for the improvement of methods, practices relative to filing, servicing files and disposition of records

Prepares annual and other required reports

Prepares documents for meetings and presentations during knowledge sharing sessions and related activities

Performs other duties assigned Qualification Standards

Education Bachelor’s degree

(17)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

Experience 1 year of relevant experience Training 4 hours of relevant experience

Eligibility Career Service (Professional) / Second Level Eligibility

(18)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 15

Position Title Administrative Officer III (Supply Officer II) Salary

Grade 14

Plantilla Item Number URSB-ADOF3-15-2022 Monthly

Salary ₱33,843.00 Employment Status Permanent

Office/Unit Supply and Property Management Unit Immediate Supervisor Administrative Officer V (Supply Officer III) General Function of the

Unit

Manages the receiving, recording, issuance and disposal of all equipment and properties of the University

General Function of the

Position Assists the immediate Head in managing the receiving, recording, issuance and disposal of all equipment and properties of the University

Duties and Responsibilities

Receives supplies and equipment delivered to the University

Prepares notification to the COA/ Internal Audit Office on deliveries

Conducts initial inspection and coordinates with the property inspector on deliveries

Prepares the Suppliers Evaluation Report

Picks-up supplies from the Procurement Service

Maintains the supply data management system

Assists in the preparation of all the required reports for government compliances

Performs other duties assigned

Qualification Standards

Education Bachelor’s degree

Experience 1 year of relevant experience Training 4 hours of relevant training

Eligibility Career Service (Professional) / Second Level Eligibility

(19)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 16

Position Title Administrative Assistant III (Secretary II) Salary Grade 9 Plantilla Item

Number URSB-ADAS3-37-2016 Monthly

Salary ₱21,211.00 Employment Status Permanent

Office/Unit Office of the President Immediate

Supervisor SUC President III General Function of

the Unit Responsible in providing administrative assistance to the Office of the President.

General Function of the Position

Performs task which involves providing internal administrative support including but not limited to dissemination of information, assisting with maintaining filing systems, and preparing, letters and administrative issuances.

Duties and

Responsibilities  Assists in providing administrative support within the office

 Prepares and disseminates information concerning the University programs and procedures

 Prepares and distributes communications, office issuances and reports

 Performs general office duties such as filing and maintaining a filing system, answering and routing phone calls, requesting and maintaining office supplies

 Compiles, enters and maintains data management system

 Assists with presentations and reports

 Performs other duties assigned Qualification Standards

Education Completion of 2-year studies in college Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Subprofessional) / First Level Eligibility

Competency Please see the revised URS Merit Selection Plan per BOR Resolution No. 41, Series of 2022 for competency requirements.

(link)

(20)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 17

Position Title Administrative Assistant III (Secretary II) Salary

Grade 9

Plantilla Item

Number URSB-ADAS3-38-2016 Monthly

Salary ₱21,211.00 Employment Status Permanent

Office/Unit Office of the Board Secretary Immediate

Supervisor Board Secretary V General Function of

the Unit

Responsible in handling all matters concerning the Board of Regents as well as the Academic and Administrative Councils.

General Function of the Position

Performs task which involves providing internal administrative support including but not limited to dissemination of information, assisting with maintaining filing systems, and preparing, letters and administrative issuances.

Duties and

Responsibilities  Assists the Board Secretary by providing administrative support within the office

 Prepares and disseminates information concerning the University programs and procedures

 Prepares and distributes communications, office issuances and reports

 Performs general office duties such as filing and maintaining a filing system, answering and routing phone calls, requesting and maintaining office supplies

 Compiles, enters and maintains data management system

 Assists in the consolidation of submitted reports

 Performs other duties assigned Qualification Standards

Education Completion of 2-year studies in college Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Subprofessional) / First Level Eligibility

(21)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 18

Position Title Administrative Assistant III (Secretary II) Salary

Grade 9

Plantilla Item Number URSB-ADAS3-49-2022 Monthly

Salary ₱21,211.00 Employment Status Permanent

Office/Unit Office of the Vice President for Administration & Finance Immediate Supervisor Vice President for Administration & Finance

General Function of the Unit

Responsible in providing administrative assistance to the Office of the Vice President.

General Function of the Position

Performs task which involves providing internal administrative support including but not limited to dissemination of information, assisting with maintaining filing systems, and preparing, letters and administrative issuances.

Duties and

Responsibilities  Assists the Vice President by providing administrative support within the office

 Prepares and disseminates information concerning the University programs and procedures

 Prepares and distributes communications, office issuances and reports

 Performs Internal Control on all incoming and outgoing documents that requires compliance with the URS policies and government rules and regulations

 Maintains schedule of activities for the Vice President

 Performs general office duties such as filing and maintaining a filing system, answering and routing phone calls, requesting and maintaining office supplies

 Compiles and enters data for charts, graphs, databases, summaries or reports

 Assists with presentations and reports

 Greets visitors and directs them to appropriate departments

 Performs other duties assigned Qualification Standards

Education Completion of 2-year studies in college Experience 1 year of relevant experience

Training 4 hours of relevant training

Eligibility Career Service (Subprofessional) / First Level Eligibility

(22)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 19

Position Title Administrative Aide VI (Clerk III) Salary

Grade 6

Plantilla Item Number URSB-ADA6-2-2022 Monthly

Salary ₱17,553.00 Office/Unit Office of the Board Secretary

Immediate Supervisor Board Secretary V General Function of the

Unit Responsible in handling all matters concerning the Board of Regents as well as the Academic and Administrative Councils.

General Function of the

Position Performs administrative and clerical tasks within the office.

Duties and

Responsibilities  Serves as the incoming and outgoing document clerk

 Performs general office duties such as data encoding, filing and maintaining a filing system, scanning, and requesting and maintaining office supplies

 Ensures security of office equipment and availability of office supplies

 Assists with presentations and reports

 Screens all incoming phone calls, inquiries and correspondence and route accordingly

 Performs other duties assigned Qualification Standards

Education Completion of 2-year studies in college Experience None required

Training None required

Eligibility Career Service (Subprofessional) / First Level Eligibility

(23)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 20

Position Title Administrative Aide VI (Clerk III) Salary

Grade 6

Plantilla Item Number URSB-ADA6-3-2022 Monthly

Salary ₱17,553.00 Office/Unit Office of the Board Secretary

Immediate Supervisor Board Secretary V General Function of the

Unit Responsible in handling all matters concerning the Board of Regents as well as the Academic and Administrative Councils.

General Function of the Position

Performs administrative and clerical tasks within the office.

Duties and

Responsibilities  Serves as the incoming and outgoing document clerk

 Performs general office duties such as data encoding, filing and maintaining a filing system, scanning, and requesting and maintaining office supplies

 Ensures security of office equipment and availability of office supplies

 Assists with presentations and reports

 Screens all incoming phone calls, inquiries and correspondence and route accordingly

 Performs other duties assigned Qualification Standards

Education Completion of 2-year studies in college Experience None required

Training None required

Eligibility Career Service (Subprofessional) / First Level Eligibility

(24)

University Human Resource Management Office

Tel. No. (02) 8539-9950 loc. 124 Email Address: careers@urs.edu.ph

JOB DESCRIPTION/SPECIFICATION NO. 21

Position Title Administrative Aide VI (Clerk III) Salary

Grade 6

Plantilla Item Number URSB-ADA6-11-2022 Monthly

Salary ₱17,553.00 Employment Status Permanent

Office/Unit Office of the Vice President for Administration & Finance Immediate Supervisor Vice President for Administration & Finance

General Function of the

Unit Responsible in providing administrative assistance to the Office of the Vice President.

General Function of the

Position Performs administrative and clerical tasks within the office.

Duties and

Responsibilities  Assists in providing administrative support within the office

 Serves as the incoming and outgoing document clerk

 Performs general office duties such as data encoding, recording, filing and maintaining a filing system, scanning, and requesting and maintaining office supplies.

 Maintains schedule of activities for the Vice President

 Follows-up submission of the requested documents

 Ensures security of office equipment and availability of office supplies.

 Assists with presentations and reports

 Screens all incoming phone calls, inquiries and correspondence and route accordingly

 Performs other duties assigned Qualification Standards

Education Completion of 2-year studies in college Experience None required

Training None required

Eligibility Career Service (Subprofessional) / First Level Eligibility

Mga Sanggunian

NAUUGNAY NA DOKUMENTO

This funding opportunity encourages the a development of research capabilities of the academic and research institutions through the development and/or upgrading of its research

A: i Admission – last ten years preceding the year of filing of application example: if a nominee files his/application in 2013 all his/her scientific accomplishments or papers