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INTER-AGENCYTASKFORCEONTHEHARMONIZATIONOF

NATIONALGOVERNMENTPERFORMANCEMONITORING,INFORMATIONANDREPORTINGSYSTEMS (AdministrativeOrderNo.25S.2011)

MEMORANDUM CIRCULARNO. 2021- 2

October 2021

TO

SUBJECT;

ALL HEADS OF DEPARTMENTS, BUREAUS, OFFICES AND OTHER AGENCIES OF THE NATIONAL GOVERNMENT, INCLUDING CONSTITUTIONAL COMMISSIONS, CONGRESS, THE JUDICIARY, OFFICE OF THE OMBUDSMAN, STATE UNIVERSITIES AND COLLEGES, GOVERNMENT-OWNED OR-CONTROLLED CORPORATIONS, LOCAL WATER DISTRICTS,AND LOCAL GOVERNMENT UNITS

SUPPLEMENTALGUIDELINES ON THE GRANTOF THE PERFORMANCE- BASED BONUS (PBB) FOR FISCALYEAR (FY) 2021 UNDER EXECUTIVE ORDER NO.80, S. 2012 AND EXECUTIVEORDER NO.201, S. 2016

1.0 PURPOSE

TheAdministrativeOrder(AO) No. 25 Inter-AgencyTask Force onthe Harmonization ofNational GovernmentPerformanceMonitoring, Information and ReportingSystems (A025 lATF) has issued Memorandum Circular (MC) No. 2021-1 (Guidelines on the Grant of the Performance-Based Bonus for the Fiscal Year 2021 under Executive OrderNo. 80s. 2012andExecutiveOrderNo. 201 s. 2016) datedJune3, 2021.

ConsistentwithMC No. 2021-1, the Departmentofthe Interior and LocalGovernment (DILG), LocalWaterUtilitiesAdministration(LWUA),findtheGovernanceCommission for Government-Owned or-Controlled Corporations (GCG) shall issue separate guidelines for the grant of the FY 2021 Performance-Based Bonus (PBB) for local government units (LGUs), local water districts (LWDs), and government-owned or- controlled corporations (GOCCs), respectively.

TheSupplementalGuidelinesshallprovide clarificationsand additional informationon the requirements provided inMC No. 2021-1.

2.0 CLARIFICATIONSONTHE FY2021 PBBTARGETS AS STATED INSECTION4.0 For FY 2021, agencies mustsubmit evidence ofaccomplishments ofthe criteria and conditions providedin Section4.0—Performance Results, Process Results, Financial Results, and Citizen/Client Satisfaction Results. Agencies are encouraged to include in their submission all explanations and justifications for deficiencies and^non- achievementoftargets.

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The following requirements shall be attained by the agencies in compliance with the FY2021 PBBcriteria and conditions:

2.1 Performance Results. Agencies must ensure the uploading of the quarterly Budget and Financial Accountability Reports (BFARs) on the Department of Budget and Management-Unified Reporting System (DBM-URS), in a timely mannerwithinthirty (30)days aftertheendofeachquarter. ThequarterlyBFARs shall be used in the assessment of the FY 2021 Performance Results accomplishments ofthe agencies.

For deficiencies or non-attainment of FY 2021 targets, justifications must be submitted together with the 4th quarter BFAR to the DBM thirty (30) days after theend ofthe4,h quarterof FY2021.

2.2 Process Results. For the assessment of accomplishments under Process Results, agencies may submit to the A025 Secretariat evidence and/or documentation of ease of transaction through one or a combination of the following:

2.2.1 ForDepartments/Agencies:

a. Report objectively verifiable evidenceofachievements in ease of doing business or ease of transaction for frontline services covering allgovernment-to-citizens, government-to-business, and government-to-government transactions using Form A as providedinAnnex3ofMCNo. 2021-1.Thereportshould highlight the tangible improvements from the viewpoint of the transacting public in terms of access, turnaround time, transaction costs, documentary and otherrequirements.

b. Report on the digitization initiatives or digital transformation of frontline and non-frontline services through the development of electronic or online and/or paperless application systems, payment systems, new service delivery channels, contactless transactions, and other process improvements using information technology. The report should highlight the tangible results of digitization in terms of ease of doing business or ease of transactionfrom the pointofviewofthetransacting public.

c. Standard operating procedures, manual or documentation of service delivery standardsfor frontline and non-frontline services of the agency, including those implemented at the Regional, Satellite, and Extension Offices. The report should highlight the tangible resultsofstandardizationofthefrontlineand non-frontline services in assuring ease of transaction and doing business with the agency.

d. Valid ISO QMS certification orequivalent certification of frontline and non-frontline services of the agency, as of 31 December 2021. Thecertificatemust indicatethe scope ofcertification.

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2.2.2 ForState Universitiesand Colleges(SUCs):

a. Valid ISO QMS certification orequivalent certification of frontline and non-frontline services ofthe SUC, as of31 December 2021.

The certificate mustindicate thescope ofcertification.

b. Standard operating procedures, manual or documentation of service delivery standards forfrontline and non-frontline services of the agency, including those implemented at the Regional, Satellite, and Extension Offices. The report should highlight the tangibleresultsofstandardizationofthefrontlineand non-frontline services in assuring ease of transaction and doing business with theagency.

2.3 Financial Results. Same as the Performance Results, the agencies must ensure the uploading of the quarterly Budget and Financial Accountability Reports (BFARs) on the DBM-URS, in a timely manner within thirty (30) days aftertheend ofeach quarter.

The submitted FY2021 FinancialAccountability Reports (FAR) No.1 Statement of Appropriations, Allotments, Obligations, Disbursements, and Balances or SAAODB shall be the basis in determining the FY 2021 budget utilization rate (BUR) accomplishment of agencies. As mentioned in MC No. 2021-1, the requirementforthe FY2021 Financial Resultsisthetotal DisbursementsBURof agencies. Thetotal DisbursementsisnetoftransferstotheProcurementService (PS), Philippine International Trading Corporation (PITC), and other implementing agencies which have not been delivered. See Section 4.3 ofMC No. 2021-1 forreference ofthe computation.

Further, reiteration on the other BUR requirements under Financial Results as prescribed in Section 4.3 pertaining tothe BUR forGOCCs, agencies with fund transfers, andthe BUR forSUCs including the Earmarked Income.

2.4 Citizen/Client Satisfaction Results. Agencies shall submit to the A025 Secretariatthe resultsofthe FY2021 Citizen/ClientSatisfaction Survey(CCSS) and may provide evidence on the resolution ofreported complaints from Hotline

#8888and ContactCenterng Bayan (CCB) received in FY 2021.

24.1 FY2021 CCSS:

AgencyreportsontheCCSSshouldfollowtheprescribedrequirementsand rating scale as stated in Annex 4 of MC No. 2021-1 Guide in Conducting the CCSS. The report should include a description of the methods and rating scale used indetermining theFY 2021 OverallSatisfaction Scorefor its services.

The agencies shall report the overall agency rating in the service quality dimensions and overall agency citizen/client satisfaction score for the reported services.

LWDsandGOCCscovered byRA No. 10149shall reporttheresultsoftheir CCSS or feedback mechanism based on the standard methodology and corresponding questionnaire prescribedby LWUAand GCG.

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2.4.2 Resolution of Reported Complaints from Hotline #8888 and CCB:

a. In consideration to its first year of implementation, the requirements under this target shall only cover the resolution rate of agencies to the complaints received from Hotline #8888 and CCB in FY 2021. Agencies may submit reports, evidence, and/or documentation summarizing the Hotline #8888 and CCB complaints received in FY 2021 and their status if resolved or pending, as complemented in the data gathered from Hotline

#8888, CCB databases, and the monthly reports provided by the Office of the President and the Civil Service Commission to all agencies.

b. Reported complaints and grievances shall cover government service and procedures of the agencies, acts of red tape, corruption, and/or other interferences to public service delivery by any government agency, individuals, or instrumentalities.

c. To determine the resolution and compliance rates to Hotline

#8888 and CCB complaints, agencies may refer to the following:

PORTALS

Hotline #8888

RESOLUTION RATE

The percentage of tickets acted upon or closed tickets by a government agency against the total number of endorsed tickets by the Hotline #8888 Citizen’s Complaint Center (CCC) without consideration of the 72-hour period to take action as prescribed in Executive Order (EO) No. 6, s. 20161.

COMPLIANCE RATE The percentage of tickets acted upon or closed tickets by a government agency within the 72-hour period to take action, as prescribed in EO No. 6, s. 2016.

Contact Center ng Bayan (CCB)

Negative feedback on government services, processes, and procedures lodged through the CCB are considered resolved after the agency has responded to the referral and provided detailed action taken to correct the reported dissatisfaction and prevent its re­

occurrence.

If the particular concern cannot be acted upon, the agency has to provide an explanation as to why it cannot be addressed. The negative feedback will be considered resolved upon receipt of the reply/explanation from the agency.

If the complaint involves an administrative case, the CCB will still forward the negative feedback to the agency and will request an update on the status of the case. Upon receipt of the reply, the CCB will inform the customer of the feedback from the agency and will consider the ticket resolved.

Percentage of negative feedback resolved by the agency within the prescribed timeline of 72 hours over the total number of negative feedback received within a particular period.

'Institutionalizingthe8888Citizen'sComplaintHotlineandEstablishingthe8888Citizen'sComplaintCenter

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ForHotline#8888, a concreteand specificaction shallrefertothe actual and factual action to the complaint. It must be within the mandate of the agency and a clear, specific, and relevant response to the concern of the caller. As much as the circumstances permit, the caller shall be given advice on the concreteandspecificactiontaken orfeedbackonthestatusofthe concern until itsresolution, andthe agencyshallinform the#8888 CCC, throughtheirrespective#8888Agency Portals, oftheaction taken on the complaint, concern, or request. The #8888 CCC requires proofof concrete and specific action taken and proof of communicationto thecaller.

d. The requirements under the Citizen/Client Satisfaction Results shall bescored followingthis modified ratingscale;

TABLE 5: RATING SCALE FOR CITIZEN/CLIENT SATISFACTION RESULTS2

1 2 3 4 5

No submission/

Didnot conduct

CCSS

Lowsatisfaction ratewith unresolved

#8888/CCB complaints

Averagetohigh satisfactionrate withunresolved

#8888/CCB complaints

Average satisfactionrate

with100%

#8888/CCB complaints resolved

High satisfaction ratewith 100%

#8888/CCB complaints

resolved

3.0 CLARIFICATIONS ON THE AGENCY ACCOUNTABILITIES AS STATED IN SECTION 5.0.

Provided in Section 5.0of MC No. 2021-1, agencies shall institutionalize compliance to existing government-mandated laws and standards, and the requirements under Agency Accountabilities. The Performance Management Team of the agency shall continue to implement, monitor, and enforce compliance with these requirements within their agencies and shall directly report or submit to the validating/oversight agencies.

3.1 Undertaking of Early Procurement Activities (EPA). As stated in Section 3.0 of the Guidelines in the Conduct of Early Procurement Activities as a Requirementforthe Grant ofthe PBB3, to be eligible forthe PBB, the Procuring Entities that receive budgetary supportfrom the National Government based on the National Expenditure Program are required to successfully undertake EPA for at least 50% of the value of its Eligible Procurement Projects (EPPs).

Procuring Entities shall submit an EPA Certification under Oath to the GPPB- TSO on or before 31 January of the fiscal year through email;

earlvprocurement@qppb.qov.ph. See SupplementalAnnexesA, A1, andA2.

For reference to the deadline of submissions, agencies shall refer to the Agency Accountability Timelines document provided by the A025 Secretariat following the issuance of MC No. 2021-1. Agencies may also directly coordinate with the validating/oversightagenciesshould therebe anyclarificationsorseparateguidelines pertaining tothe FY2021 requirements underthis section.

2Table5inMCNo2021-1(page7).

'GuidelinesintheConductofEarlyProcurementActivitiesasaRequirementfortheGrantofthePerformance-BasedBonusissuedby theGovernmentProcurementPolicyBoard-TechnicalSupportOffice(GPPB-TSO)

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4.0 EFFECTIVITYCLAUSE

This Memorandum Circularshalltake effectimmediately.

Certified true copies shall be posted onthe RBPMSwebsite and the Official Gazette, and shall befiled atthe Universityofthe Philippines LawCenter.

TINA ROSE MARIE L. CANDA Officer-in-Charge ^ Department ofBudgetand Management

I

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Agency Accountability Timelines

For reference, agencies should observe the timelines and comply with the following requirements underSection 5.0: AgencyAccountabilitiesofMemorandum Circular(MC) 2021-1:

Deadline Requirements Validating

Agency On or before

31 January of the fiscal year

Submit Certificate of Compliance that the agency conducted Early Procurement Activities for at least 50% of the Total Value of the FY 2022 Procurement Projects to the GPPB-TSO.

Note: Early Procurement Activities should be conducted in FY 2021

GPPB-TSO

March 31, 2021 Submit FY 2021 APP-non CSE to GPPB-TSO. GPPB-TSO

June 30, 2021 Submit Results of the APCPI system for FY 2020 Procurement

Transactions to GPPB-TSO. GPPB-TSO

August 31,2021 Submit the FY 2022 APP-CSE thru the PhilGEPS Virtual Store. DBM-PS September 30, 2021 Posting of Indicative FY 2022 APP-non CSE in the agency’s

Transparency Seal webpage. GPPB-TSO

October 01, 2021

Maintain/Update the agency Transparency Seal (TS) under Section 96 of the General Provisions of the FY 2021 General Appropriations Act (GAA). The TS page should be accessible by clicking the TS logo on the home page.

DBM-OCIO

December 04, 2021

Set-up the most current and updated Citizen’s or Service Charter, reflecting the agency’s improved and streamlined/re­

engineered system and procedure for all its government services to citizens, businesses, and government agencies.

Departments/agencies shall submit their respective Certificates of Compliance (CoC) to the Anti-Red Tape Authority (ARTA) at comDliance(o)arta.aov.Dh on or before December 04, 2021.

ARTA

December 31, 2021 (validity of certificate)

The ISO QMS Certification or equivalent

certification/recertification must be valid as of December 31, 2021.

Note: For compliance by departments and agencies which will use the ISO QMS certification/recertification as evidence or requirement for the Process Results criterion for the grant of the FY 2021 Performance-Based Bonus (PBB).

To be provided in the GQMC guidelines on the

validation of the certification.

December 31, 2021

Sustained Compliance w/ Audit Findings

Fully implement 30% of the prior years’ audit recommendations as shown in the Report on Status of Implementation of Prior Years’ Recommendations. These recommendations will exclude the Property, Plant, and Equipment (PPE)-related items of the Annual Audit Report (AAR). Audit findings closed since FY 2019 should also not recur. The objective is to improve the agency’s

COA

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Deadline Requirements Validating Agency internal control processes, enhance operational effectiveness,

and eliminate, resolve and remedy most, if not all, of the agency audit findings, by the end of 2021.

Update all procurement requirements for transactions above 1 January 29, 2022 million from January 1,2021 to December 31,2021 in the

PhilGEPS.

PS-PhilGEPS

October 1,2021

Post the agency’s policy on the Establishment and Conduct of the Agency Review and Compliance of SALN in the agency Transparency Seal for FY 2021.

CSC

January 29, 2022

Submit the following Freedom of Information (FOI) Program requirements to PCOO:

a. Updated People’s FOI manual

b. FOI reports; Agency Information Inventory, 2021 FOI Registry, and 2021 FOI Summary Report

c. Modified One-page FOI Manual d. Screenshot of agency’s home page

PCOO

Notes:

*Asprovided in MC No. 2021-1, while the above conditions are no longerrequiredin determining the overall PBB eligibility ofagencies, compliance with these conditions shall be used as the basis in determining the eligibility of responsible unitsandindividuals.Agenciesshouldsubmittheselegalrequirementsdirectlytotheoversight/validating agencies.

**The oversight/validating agencies have the authority to modify their requirements and timelines as necessary.

Agenciesshoulddirectlycontacttheoversight/validatingagenciesoftheabove-mentionedAgencyAccountabilitiesfor updatesandconcerns.

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Annex “A”

GUIDELINES IN THE CONDUCT OF EARLY PROCUREMENT ACTIVITIES AS A REQUIREMENT FOR THE GRANT OF THE PERFORMANCE-BASED BONUS

(GUIDELINES) 1.0 Objective

This Guidelines is being issued in view of the requirement to conduct Early Procurement Activities (EPA) for purposes of the grant of Performance-Based Bonus (PBB).4

2.0 Definition

EPA refers to the conduct of procurement activities from the posting of opportunity, if required, until recommendation of the Bids and Awards Committee (BAC) to the Head of the Procuring Entity (HoPE) to award the contract, pending approval of the funding source.5 The rules for the conduct of EPA is governed by Government Procurement Policy Board (GPPB) Circular No. 06-2019.6

3.0 EPA as PBB Requirement

Procuring Entities (PEs)7 that would like to be eligible for the grant of PBB are required to successfully undertake EPA for at least fifty percent (50%) of the value of its eligible Procurement Projects (EPPs) pursuant to Administrative Order (AO) No. 25 Inter- Agency Task Force (lATF) Memorandum Circular (MC) No. 2020-1.8

4.0 Compliance Requirements

4.1 The conduct of EPA is required for PEs receiving budgetary support from the National Government based on the National Expenditure Program (NEP).

4.2 PEs are required to undertake EPA for at least fifty percent (50%) of the value or amount of EPPs included in its Indicative Annual Procurement Plan (APP)9 upon the issuance of the NEP.10

4.3 EPPs shall refer to Goods, Infrastructure Projects, and Consulting Services reflected in the PE’s indicative APP based on the NEP to be undertaken through Competitive Bidding and Alternative Methods of Procurement under Republic Act (RA) No. 9184 and its revised Implementing Rules and Regulations (IRR), except for the following;

a. Repeat Order (Section 51);

b. Shopping (Section 52);

c. Negotiated Procurement - Emergency Cases (Section 53.2);

4 See MemorandumCircularNo. 2021-1 orthe Guidelines onthe Grantof thePerformance-Based Bonus (PBB) for FiscalYear(FY)2021 UnderExecutiveOrderNo.80,s.2012andExecutiveOrderNo.201,s.2016dated3June2021 5SeeSection3.1ofGovernmentProcurementPolicyBoard(GPPB)Circular06-2019

6GuidelinesontheImplementationofEarlyProcurementActivities(EPA)dated17July2019

7 PEsshall checkwiththe Guidelinesonthe GrantofPBBissued byAO25 annually the applicabilityofthe requirementswhetherforthewholePEorresponsibleunit/individual.

8GuidelinesontheGrantofthePerformance-Based Bonus(PBB)fortheFiscalYear2020underExecutiveOrderNo.

80,s.2012and ExecutiveOrderNo.201,s.2016

9 The Indicative APP shall be posted on the agency Transparency Seal pursuant to Department of Budget and ManagementCircularLetter2018-8dated30July2018.TheIndicativeAPPisnotsubmittedtotheGPPB.

10PerMemorandumCircularNo.2020-1ortheGuidelinesontheGrantofthePerformance-BasedBonus(PBB)forthe FiscalYear2020underExecutiveOrderNo.80,s.2012andExecutiveOrderNo.201,s.2016

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Annex “A’

d. Negotiated Procurement - Take-Over of Contracts (Section 53.3); and e. Negotiated Procurement - Small Value Procurement (Section 53.9).11

In addition to the above exceptions, procurement of Common-Use Supplies and Equipment (CSE) shall be excluded in the EPA requirement since PEs are mandated to directly procure CSEs from the Department of Budget and Management- Procurement Service (DBM-PS).12

4.4 All PEs shall submit an EPA Certification under Oath to the GPPB-Technical Support Office (TSO), as the case may be, thus:

Status Description EPA Certification Template Successfully

undertaken

The PE has undertaken EPA and recommended for award of contract at least fifty percent (50%) of the total amount of the EPPs.

Certification of undertaking or non-undertaking

(Template in Annex “A-1”)

Not successfully undertaken

The PE has undertaken EPA, however, only less than fifty percent (50%) of the value of EPPs were recommended for award of contract.

Not undertaken The PE did not undertake EPA despite the existence of EPPs.

Not covered by

the EPA

requirement

The PE has no EPPs for the conduct of EPA as required for the grant of PBB.

Certification of Exception from EPA

(Template in Annex “A-2") 4.5 The fifty percent (50%) compliance requirement for the conduct of EPA shall be

computed using this formula:

Amount13 of Successful EPA projects Total Amount of EPPs15

14

X 100

% of Successful EPA projects 4.6 The EPA Certification under Oath shall be submitted to the GPPB-TSO on or

before 3151 of January of the fiscal year through electronic mail (e-mail) at earlvprocurement@qppb.qov.ph. Given the limited mobility and in consideration of health and safety protocols being implemented to avoid the transmission of Corona Virus Disease 2019, submissions in printed copy shall not be accepted.

In case the deadline falls on a weekend or a regular or special holiday, the deadline shall be on the next business day.

11 SeeSection1.4ofGPPBCircular06-2019

12DBM-PSistaskedforthecentralizedprocurementofCommon-UseSuppliesfortheGovernmentofthePhilippinesin accordancewithLettersofInstructionNo.755,s.1978andExecutiveOrderNo.359,s.1989.

13ValueinPhilippinePeso

14Recommendedforawardofcontract

15TotalAmountinindicativeAPPbasedonNEPlessexceptionsenumeratedinItem4.3

i

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Annex “A’

4.7

PEs will receive an auto-acknowledgement receipt from the GPPB-TSO upon receipt of the EPA Certification under Oath sent through e-mail. Note that this acknowledgment receipt shall be the only acceptable proof of submission.

The GPPB-TSO shall consider PEs compliant with the EPA requirement for the grant of PBB if the submitted Certification complies with the following:

a.

b.

c.

d.

Used the prescribed and applicable template for EPA Certification under Oath;

Shows that the PE has either successfully undertaken EPA for at least fifty percent (50%) of the total amount of EPPs or has no EPPs for the conduct of EPA. In case of failure to conduct at least fifty percent (50%) of the total amount of EPPs, the provision in Item 4.8 shall apply;

Bears the approval of the HoPE and is duly notarized; and Submitted within the deadline.

4.8 PEs with EPPs which are not able to comply with the EPA requirement must provide a valid reason or justification in the certification. The reason or Justification will be reviewed and evaluated to determine acceptability. Failure to provide any valid reason or justification on the non-undertaking or non­

achievement of the required fifty percent (50%) shall constitute outright non- compliance.

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Annex “A-1’

CERTIFICATION OF UNDERTAKING/NON-UNDERTAKING OF EARLY PROCUREMENT ACTIVITIES

I hereby certify that the [State: Complete Name of Procuring Entity] has [Choose whichever applies: Osuccessfully undertaken / Ounsuccessfully undertaken / Dnot undertaken] Early Procurement Activities (EPA) for eligible Procurement Projects based on the agency’s Indicative Annual Procurement Plan consistent with the National Expenditure Plan (NEP) for Fiscal Year_____ in the following amounts:

a.

b.

c.

d.

e.

Description16

Total Amount in Indicative APP based on NEP Less: Exceptions17

Total Amount of Eligible Procurement Projects [c=(a-b)]

Amount of Successful18 EPA projects Percentage of Successful EPA [e=(d/c)*100]

Total Amount (in PhP)

<ln case the agency did not undertake EPA or was not able to achieve the required 50%, please indicate reason/s and Justification/s on this portion>

This Certification is being made in compliance with the Guidelines on the Grant of the Performance-Based Bonus for the Fiscal Year_______ , of the Administrative Order No. 25 Inter-Agency Task Force on the Harmonization of National Government Performance Monitoring, Information and Reporting Systems.

The undersigned attests to the accuracy of all information contained herein based on available records and information that can be verified with the [Name of Agency] and the Philippine Government Electronic Procurement System.

IN WITNESS HEREOF, I have hereunto affixed my signature on (DATE) in (CITY.

PROVINCE). Philippines.

(NAME OF HEAD OF THE PROCURING ENTITY) (POSITION)

SUBSCRIBED AND SWORN to before me this (DATE), in (CITY. PROVINCE). Philippines, with affiant exhibiting me his/her (GOVERNMENT-ISSUED ID) issued on (DATE OF ISSUANCE) at (PLACE OF ISSUANCE).

NOTARY PUBLIC Doc. No. _ Page No.

Book No.

Series of

16AmountandvaluesrefertotheApprovedBudgetfortheContract

17Seeitem4.3oftheGuidelinesintheConductofEarlyProcurementActivitiesasa RequirementfortheGrantofthe Performance-BasedBonus

18Section3.1 ofGPPBCircular06-2019providesthatthe“EPAshallrefertotheconductofprocurementactivities,from posting oftheprocurementopportunity, ifrequired,untilrecommendationoftheBidsandAwardsCommittee(BAC)to theHopeastotheawardofthecontractxxx"

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Annex “A-2’

CERTIFICATION OF EXCEPTION FROM EARLY PROCUREMENT ACTIVITIES I hereby certify that the [Complete Name of Procuring Entity] has no eligible Procurement Projects for the conduct of Early Procurement Activities based on the agency’s Indicative Annual Procurement Plan consistent with the National Expenditure Program.

This Certification is being made in compliance with the Guidelines on the Grant of the Performance-Based Bonus for the Fiscal Year_______ , of the Administrative Order No. 25 Inter-Agency Task Force on the Harmonization of National Government Performance Monitoring, Informationand Reporting Systems.

The undersigned attests to the accuracyofall information contained herein based on available records and information that can be verified with the [Name of the Procuring Entity] and the PhilippineGovernment ElectronicProcurement System.

IN WITNESS HEREOF, I have hereunto affixed my signature on [Date] in [City, Province], Philippines.

(NAME OF HEAD OFTHE PROCURING ENTITY) (POSITION)

SUBSCRIBED ANDSWORN to before methis (DATE), in(CITY, PROVINCE). Philippines,with affiant exhibiting me his/her (GOVERNMENT-ISSUED ID) issued on (DATE OF ISSUANCE) at (PLACE OF ISSUANCE).

NOTARY PUBLIC Doc. No._

Page No.

Book No.

Series of

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ANNEX 1 MasterListofDepartments/Agencies

A. DEPARTMENTS

Department OffIces/Bureaus/UnIts

1. Office of the President • Office of the Executive Secretary*

• Commissions

• Centers

• Technical and Staff Offices

• Offices of Presidential

Advisers/Assistants (per area of concern)

• Offices with special concerns

2. Office of the Vice-President • Office of the Chief of Staff (including the Office of the Vice-President Proper and the Office of the Assistant Chief of Staff)

• Technical and Staff Offices 3. Department of Agrarian Reform

a. Office of the Secretary (Proper) • Office of the Secretary*

• Council Secretariat

• DAR Adjudication Boards

• Services

• Bureaus

• Regional Offices 4. Department of Agriculture

a. Office of the Secretary (Proper) • Office of the Secretary*

• Services

• Bureaus

Regional Offices

• SOCSKSARGEN Area Development Project Office

• Institutes (e.g., PRRI)

• Centers (e.g., FDC)

b. Agricultural Credit Policy Council • Office of the Executive Director*

• Staff

• Division

c. Bureau of Fisheries and Aquatic • Office of the Director*

Resources • Technical and Support Services

• Centers

• Regional Units

d. National Fisheries Research and • Office of the Executive Director*

Development Institute • Divisions

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• Centers e. National Meat Inspection Services •

Office of the Executive Director*

Central Office Divisions Regional Centers f. Philippine Carabao Center •

Office of the Executive Director*

Central Office Division Centers

g. Philippine Center for Post-Harvest Development and Mechanization

Office of the Director*

Divisions h. Philippine Council for Agriculture

and Fisheries

Office of the Director*

Divisions i. Philippine Fiber Industry

Development Authority

Office of the Executive Director*

Central Office Divisions Regional Offices 5. Department of Budget and Management

a. Office of the Secretary (Proper) •

Office of the Secretary*

Bureaus Services

Regional Offices b. Government Procurement Policy

Board - Technical Support Office

Office of the Executive Director*

Divisions

c. Procurement Service •

Office of the Executive Director*

{including Internal Audit, Legal, and Corporate Planning Divisions) Functional Groups

6. Department of Education

a. Office of the Secretary (Proper) •

Office of the Secretary* {including Early Childhood Care Development Council

Bureaus Services

Regional Offices

Schools Division Offices

Schools and Learning Centers”

National Educators Academy of the Philippines

National Council for Children’s Television

b. Early Childhood Development Center

c. National Book Development Board

Office of the Executive Director*

Divisions

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d. National Council for Children’s Television (identified as DU of the Office of the Secretary Proper)

e. National Museum • Office of the Director*

• Divisions

f. Philippine High School for the Arts • Office of the Director*

• Basic and Arts Education

• Staff Divisions 7. Department of Energy

a. Office of the Secretary (Proper) •

Office of the Secretary* (including Investment Promotion Staff, Consumer Welfare and Promotion Staff, Public Affairs Staff and Internal Audit Division)

Services Bureaus

Geographical Offices 8. Department of Environment and Natural

Resources

a. Office of the Secretary (Proper) •

Office of the Secretary*

Bureaus Services

Regional Offices b. Environmental Management • Office of the Director*

Bureau •

Central Office Divisions Regional offices

c. Mines and Geo-Sciences Bureau •

Office of the Director*

Central Office Divisions Regional Offices

d. National Mapping and Resource • Office of the Administrator*

Information Authority • Branches e. National Water Resources Board •

Office of the Executive Director*

Divisions

f. Palawan Council for Sustainable • Office of the Chairman* {including Development Staff

Office of the Executive Director) Divisions

9. Department of Finance

a. Office of the Secretary (Proper) •

Office of the Secretary*

Services

Offices

One-Stop Shop Center

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b. Bureau of Customs • Office of the Commissioner*

• Services

• Offices

c. Bureau of Internal Revenue • Office of the Commissioner*

{including Performance Evaluation Division)

• Services

• Revenue Data Centers

• Revenue Regional Offices d. Bureau of Local Government • Office of the Executive Director*

Finance • Services

• Regional Offices

• Office of the Treasurer of the e. Bureau of the Treasury Philippines*

• Services

• Regional Offices f. Central Board of Assessment • Office of the Board*

Appeals • Offices of the Hearing Officers

g. Insurance Commission • Office of the Commissioner {including Internal Audit Division)

• Services

• District Offices

h. National Tax Research Center • Office of the Executive Director*

• Branches

i. Privatization and Management • Office of the Executive Director*

Office • Services

j. Securities and Exchange • Office of the Chairperson*

Commission • Sectoral Offices

• Departments

• Extension Offices

10. Department of Foreign Affairs

a. Office of the Secretary • Office of the Secretary* {including b. Technical Cooperation Council of Technical Cooperation Council of the

the Philippines Philippines, UNESCO National

Commission of the Philippines) c. UNESCO National Commission of • Technical and Support Offices

the Philippines • Embassies

• Consulate General

• Diplomatic Mission

Page4of20 Annex1

(18)

d. Foreign Service Institute •

Office of the Director General Divisions

11. Department of Health

a. Office of the Secretary (Proper) • Office of the Secretary*

• Bureaus

• Services

• Regional Offices

a.1 DOH-supervised Health • Hospitals (including Special Facilities" Hospitals, Medical Centers, and

b. National Nutrition Council •

Treatment and Rehabilitation Centers)

Office of the Executive Director*

• Central Office Divisions

• Regional Nutrition Offices c. Phiippine National AIDS Council • Office of the Executive Director*

• Divisions

12. Department of Human Settlements and • Office of the Secretary*

Urban Development • Bureaus/Services/Offices

• Regional Offices a. Human Settlements Adjudication • Office of the Executive

Commission Commissioner*

• Services

• Regional Adjudication Branches 13. Department of Information and

Communications Technology

a. Office of the Secretary (Proper) • Office of the Secretary* (including

CIO Corps, Legislative Liaison Division, International Cooperation Division, Postal Regulation Division, and Information and Strategic Communications Division) Services

• Bureaus

• Regional Offices

b. Cybercrime Investigation and • Office of the Executive Director*

Coordination Center (including the Legal Division)

• Technical and Staff Offices c. National Privacy Commission • Office of the Commissioner*

(including Office of the Director) Technical and Staff Offices d. National Telecommunications • Office of the Commissioner*

Commission (including Commission Secretariat,

Broadcast Services Division, and Radio Spectrum Planning Division) Branches

Page5of20 Annex1

(19)

• Regional Offices 14. Department of the Interior and Local

Government

a. Office of the Secretary (Proper) •

Office of the Secretary*

Technical and Support Services Bureaus

Regional Offices b. Bureau of Fire Protection •

Office of the Chief of the Fire Bureau*

Technical and Support Services Regional Fire Stations

c. Bureau of Jail Management and Penology

Office of the Chief of the Jail Bureau*

Directorates

Jail Units by Region d. Local Government Academy •

Office of the Director*

Divisions e. National Commission on Muslim

Filipinos

Office of the Chairman*

Office of the Director*

Bureaus Services

Regional Offices f. National Police Commission •

Office of the Commissioner*

Staff Services Regional Offices

g. National Youth Commission • Office of the Chairman* (including Office of the Executive Director) Divisions

h. Philippines Commission on Women

Office of the Executive Director*

Divisions i. Philippine National Police

Office of the Chief PNP Directorate

Support Units

Regional Police Operations j. Philippine Public Safety College •

Office of the President*

Functional Groups Institutes

Academy College 15. Department of Justice

a. Office of the Secretary • Office of the Secretary*

• Technical and Support Services

Page6of20 Annex1

(20)

a.1 National Prosecution Service • Prosecution Staff*

• City Prosecutor’s Offices

• Regional Prosecution Offices b. Bureau of Corrections • Office of the Director General*

• Directorates

• Prison and Penal Farms c. Bureau of Immigration • Office of the Commissioner*

{including board of Special Inquiry)

• Central Office Divisions

• Airport/Sub-port Offices d. Land Registration Authority • Office of the Administrator*

• Technical and Support Services

• Regional Offices e. National Bureau of Investigation • Office of the Director*

• Services

• Regional Offices f. Office of the Government

Corporate Counsel

• Office of the Government Corporate Counsel*

• Administrative Unit

• Sectoral Teams

g. Office of the Solicitor General • Office of the Solicitor General*

• Legal Divisions

• Support Services h. Parole and Probation

Administration

• Office of the Administrator*

• Central Office Divisions

• Regional Offices i. Presidential Commission on Good

Government

• Office of the Commissioner*

• Technical and Support Services j. Public Attorney's Office • Office of the Chief Public Attorney*

• Services

• Regional Offices

• District Offices 16. Department of Labor and Employment

a. Office of the Secretary (Proper) • Office of the Secretary*

• Services

• Bureaus

• Regional Offices

• Philippines Overseas Labor Offices b. Institute for Labor Studies • Office of the Executive Director*

• Divisions

Page7of20 Annex1

(21)

c. National Conciliation and Mediation Board

• Office of the Executive Director*

• Central Office Divisions

• Regional Conciliation Mediation Branches

d. National Labor Relations Commission

• Office of the Chairman*

• Office of the Executive Clerk of Court

• Court Divisions

• Regional Arbitration Boards/Branches

• Sub-Regional Arbitration Boards/Branches

e. National Maritime Polytechnic • Office of the Executive Director*

• Divisions f. National Wages and Productivity

Commission

• Office of the Executive Director*

• Central Office Divisions

• Regional Tripartite Wages and Productivity Boards

g- Overseas Workers Welfare Administration

• Office of the Administrator*

• Technical and Staff Offices

• Regional Welfare Offices

• Foreign Posts h. Philippine Overseas Employment

Administration

• Office of the Administrator*

• Branches

• Technical and Staff Offices

i. Professional Regulation Commission

• Office of the Commissioner*

• Services

• Offices

• Regional Offices/Extension Units 17. Department of National Defense

a. DND Proper (Office of the Secretary)

• Office of the Secretary*

• Support Services b. Armed Forces of the Philippines

b.1 Philippine Army

• Office of the Commanding General*

• Commands

b.2 Philippine Air Force • Office of the Commanding General*

• Commands

b.3 Philippine Navy • Office of the Flag Officer in Command*

• Commands

b.4 General Headquarters • Office of the Chief of Staff*

• Commands

Page8of20 Annex1

(22)

c. Government Arsenal •

Office of the Director*

Divisions d. National Defense College of the

Philippines

Office of the Director*

Divisions e. Office of Civil Defense •

Office of the Administrator*

Services

Operation Center Regional Offices f. Philippine Veterans Affairs Office

(Proper)

Office of the Administrator*

Services g. Veterans Memorial Medical

Center

Office of the Director*

Medical Service

Administrative and Support Divisions 18. Department of Public Works and

Highways

• Office of the Secretary*

• Bureaus

• Services

• Regional Offices

• Unified Project Management Office 19. Department of Science and Technology

a. Office of the Secretary •

Office of the Secretary* {including International Technology

Cooperation Unit, Science and Technology Foundation Unit, and Special Projects Division)

Services

Regional Offices b. Advanced Science and

Technology Institute

Office of the Director*

Divisions c. Food and Nutrition Research

Institute

Office of the Director*

Divisions d. Forest Products Research and

Development Institute

Office of the Director*

Divisions e. Industrial Technology

Development Institute

Office of the Director*

Divisions f. Metals Industry Research and

Development Center

Office of the Executive Director*

Divisions g. National Academy of Science and

Technology

Office of the Executive Director*

Divisions h. National Research Council of the

Philippines

Office of the Executive Director*

Divisions

Page9of20 Annex1

(23)

i. Philippine Atmospheric,

Geophysical and Astronomical Services Administration

• Office of the Administrator*

• Divisions

j. Philippine Council for Agriculture, Aquatic and Natural Resources Research and Development

• Office of the Executive Director*

• Divisions k. Philippine Council for Health

Research and Development

• Office of the Executive Director*

• Divisions 1. Philippine Council for Industry,

Energy and Emerging Technology Research and Development

• Office of the Executive Director*

• Divisions m. Philippine Institute of Volcanology

and Seismology

• Office of the Director*

• Divisions n. Philippine Nuclear Research

Institute

• Office of the Director*

• Divisions

o. Philippine Science High School • Office of the Executive Director*

(including Technical and Staff Divisions)

• Campuses p. Philippine Textile Research

Institute

• Office of the Director*

• Divisions

q. Science Education Institute • Office of the Director*

• Divisions r. Science and Technology

Information Institute

• Office of the Director*

• Divisions s. Technology Application and

Promotion Institute

• Office of the Director*

• Divisions 20. Department of Social Welfare and

Development

a. Office of the Secretary • Office of the Secretary*

• Services

• Bureaus

• Regional Offices b. Council for the Welfare of

Children

• Office of the Executive Director*

• Divisions

Page10of20 Annex1

(24)

c. Inter-Country Adoption Board • Office of the Director*

• Divisions

d. Juvenile Justice and Welfare • Office of the Executive Director*

Council • Divisions

e. National Council on Disability • Office of the Executive Director*

Affairs • Divisions

21. Department of Tourism

a. Office of the Secretary • Office of the Secretary*

• Offices

• Services

• Regional Offices

• Foreign Field Offices b. Intramuros Administration • Office of the Administrator*

• Divisions

c. National Parks Development • Office of the Executive Director*

Committee • Divisions

22. Department of Trade and Industry

a. Office of the Secretary • Office of the Secretary*

• Bureaus

• Services

• Regional Offices b. Board of Investments • Office of the Governor*

• Services

c. Construction Industry Authority of • Office of the Executive Director*

the Philippines • Board

• Foundation

d. Cooperative Development • Office of the Chairman*

Authority (including the Office of the Executive

Director, Planning Division, Finance Division, and Administrative Division)

• Departments

• Extension Offices

e. Design Center of the Philippines • Office of the Executive Director*

• Divisions

f. Intellectual Property Office • Office of Director General*

• Bureaus

• Services

g. Philippine Trade Training Center • Office of the Executive Director*

• Divisions

• Office of the Executive Director*

Page11of20 Annex1

(25)

h. Technical Education and Skills Development Authority

• Technical and Staff Offices

• Services

• Regional Offices 23. Department of Transportation

a. Office of the Secretary • Office of the Secretary*

• Services

• DOT-CAR

• DOT-CARAGA

a.1 Land Transportation Office” • Central Office Divisions

• Regional Offices a.2 Land Transportation

Franchising and Regulatory Board"

• Central Office Divisions

• Regional Franchising and Regulatory Offices

b. Civil Aeronautics Board • Office of the Executive Director*

• Divisions

c. Maritime Industry Authority • Office of the Administrator*

• Services

• Regional Offices

• Office (e.g., STCWO) d. Office of Transportation

Cooperatives

• Office of the Board Chairman {including Office of the Executive Director)*

Divisions

e. Office for Transportation Security • Office of the Administrator*

• Services

f. Philippine Coast Guard • PCG Headquarters

• Coast Guard Districts

g. Toll Regulatory Board • Office of the Board of Directors*

{including Office of the Executive Director)

Divisions 24. National Economic and Development

Authority

a. Office of the Secretary • Office of the Secretary*

• Staffs (Bureaus and Services)

• Regional Offices

• Secretariats (e.g., LEDAC

Secretariat and PFMITF Secretariat) b. Commission on Population and

Development

• Office of the Executive Director*

(including Internal Audit Unit)

• Central Office Divisions

• Regional Population Offices

Page12of20 Annex1

(26)

c. Philippine National Volunteer Service Coordinating Agency

• Office of the Director*

• Divisions d. Public-Private Partnership Center

of the Philippines

• Office of the Executive Director*

(including Corporate Planning and Development Division)

• Services e. Philippine Statistical Research

and Training Institute

• Office of the Executive Director*

• Divisions

f. Philippine Statistics Authority • Office of the National Statistician*

• Services

• Regional Statistical Offices g. Tariff Commission • Office of the Chairman*

(including Offices of the Service Directors)

• Divisions 25. Presidential Communication Operations

Offices

a. Presidential Communications Operations Office (Proper)

• Office of the Press Secretary*

• Services

• Media Research and Development Staff

• Offices (e.g., FOI-PMO) b. Bureau of Broadcast Services • Office of the Director*

• Divisions c. Bureau of Communications

Services

• Office of the Director*

• Divisions

d. National Printing Office • Office of the Director*

• Divisions

e. News and Information Bureau • Office of the Director*

• Divisions

• Presidential Press Staff

• Philippine News Agency f. Philippine Information Agency • Office of the Director*

• Divisions

• Regional Information Centers g. Presidential Broadcast Staff -

Radio Television Malacahang (RTVM)

• Office of the Executive Director*

• Divisions

Page13of20 Annex1

(27)

B. CONSTITUTIONALOFFICES AND OTHERS

Agency DeliveryUnits

1. Civil Service Commission • Office of the Chairperson*

• Technical and Staff Offices

• Services

• Regional Offices

2. Commission on Audit • Office of the Chairperson*

• Technical and Staff Offices

• Clusters

• Services

• Regional Offices 3. Commission on Human Rights • Office of the Chairman*

• Technical and Support Services

• Field Operations

• Field Units 4. Office of the Ombudsman

a. Office of the Ombudsman

b. Office of the Special Prosecutor

• Office of the Ombudsman*

• Technical and Support Offices

• Clusters

• Office of the Special Prosecutor*

• Bureaus C. OTHER EXECUTIVE OFFICES

Agency Delivery Units

1. Anti-Red Tape Authority • Office of the Director General*

• Offices

• Regional Field Offices

2. Career Executive Service Board • Office of the Executive Director

• Divisions

3. Climate Change Commission • Office of the Chairperson*

• Divisions

4. Commission on Filipinos Overseas • Office of the Chairman

• Divisions

5. Commission on Higher Education • Office of the Chairperson and the Commissioners*

• Office of the Executive Director

• Staff

• Bureaus/Services/Offices

• Regional Offices

• Legal Education Board

• UniFAST Board

6. Commission on the Filipino Language • Office of the Chairman*

• Divisions

7. Dangerous Drugs Board • Office of the Chairman*

• Technical and Support Offices

Page14of20 Annex1

(28)

8. Energy Regulatory Commission • Office of the Chairman {including the Internal Audit Division and the Office of the Executive Director)*

• General Counsel and Secretariat of the Commission

• Services

9. Fertilizer and Pesticide Authority • Office of the Executive Director*

• Divisions 10. Film Development Council of the

Philippines

• Office of the Chairman {including the Office of the Executive Director)*

• Administrative and Finance Unit

• Cinema Evaluation Board and Archive Unit

• Festival and PFESO Unit 11. Games and Amusement Board • Office of the Chairman*

• Divisions

• Field Offices 12. Governance Commission for

Government-Owned or -Controlled Corporations

• Office of the Chairman* {including Strategy Management Division)

• Technical and Staff Offices 13. Metropolitan Manila Development

Authority

• Office of the Chairman* {including Council Secretariat, Management Information Staff and Public Affairs Staff)

Office of the General Manager*

• Services

• Offices

14. Mindanao Development Authority • Office of the Chairperson*

(including Offices of the Executive Director and Directors)

• Divisions

• Area Management Offices 15. Movie and Television Review and

Classification Board

• Office of the Chairman

• Office of the Executive Director

• Divisions

16. National Anti-Poverty Commission • Office of the Director General*

• Technical and Support Services 17. National Commission for Culture and

the Arts (Proper)

• Office of the Chairman {including the Office of the Executive Director)*

• Divisions 18. National Historical Commission of the

Philippines (National Historical Institute)

• Office of the Commission Chairman*

• Office of the Executive Director*

• Divisions

19. National Library of the Philippines • Office of the Director*

• Divisions 20. National Archives of the Philippines

(formerly Records Management and Archives Office)

• Office of the Executive Director*

• Divisions

• Regional Archival Networks 21. National Commission on Indigenous

Peoples

• Office of the Chairman*

• Office of the Executive Director*

• Technical and Support Offices

Page15of20 Annex1

(29)

• Regional Offices 22. National Intelligence Coordinating

Agency

• Office of the Director General*

• Directorates

• Regional Offices

23. National Security Council • Office of the Director General*

• Technical and Support Units 24. Office of the Presidential Adviser on

the Peace Process

• Office of the Presidential Adviser*

• Technical and Support Services 25. Optical Media Board • Office of the Executive Director*

• Divisions

26. Philippine Competition Commission • Office of the Chairman* {including Office of the Executive Director)

Technical and Staff Offices 27. Philippine Drug Enforcement Agency • Office of the Director General*

• Support Services

• Technical Offices

• Regional Offices

28. Philippine Racing Commission • Office of the Chairman* {including Office of the Executive Director)

• Divisions

29. Philippine Space Agency • Office of the Director General*

• Bureaus/Service

30. Philippine Sports Commission • Office of the Chairman/Commission Members*

• Office of the Executive Director

• Services 31. Presidential Commission for the

Urban Poor

• Office of the Chairman*

• Divisions

32. Presidential Legislative Liaison Office • Office of the Legislative Adviser*

• Liaison Offices

• Divisions

33. Presidential Management Staff • Office of the PMS Head

• Services

• Technical and Staff Offices D. STATE UNIVERSITIES ANDCOLLEGES

Agenc

Delivery Units

1. Colleges • Office of the President*

• Services

• Campuses (with Charter)

• Colleges (with CHED accreditation)

2. Universities • Offices of the President*

• Services

• Campuses (with Charter)

• Colleges (with CHED accreditation) CAR

1.Abra Institute ofScience andTechnology 2. Apayao StateCollege

Page16of20 Annex1

Mga Sanggunian

NAUUGNAY NA DOKUMENTO

Editor of international reputable scientific journal/book maximum of 2 journals/books for 5-year period Provide copies of letter of appointment, title page and list of members of the