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PDF Philippine Bidding Documents


Academic year: 2023

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Competitive Bids are prepared by the Government of the Philippines (GOP) for use by all branches, agencies, divisions, offices, offices or agencies of the government, including government owned and/or controlled corporations (GOCCs), financial institutions (GFIs ), state universities and colleges (SUCs), and local government units (LGUs) and autonomous regional government. To simplify the preparation of the bidding documents for each tender, the PMFs groups the provisions intended to be used unchanged in Part II. Ensure that the relevance of the provisions of the PMFs is checked against the requirements of the specific Goods to be purchased.


The complete set of tender documents may be collected by interested bidders from December 1, 2019 to January 6, 2020 at the following address: BASC, San Ildefonso, Bulacan: and upon payment of the applicable tender documents fee in accordance with the latest Guidelines issued by the GPPB, in worth PhP 3,500 (Lot 1) or PhP 1,000 (Lot 2) or PhP 4,500 (Lots 1 and 2). All bids must be accompanied by a bid security in any acceptable form and in the amount specified in Article 18 of the ITB. Bids will be opened in the presence of bidders' representatives who will attend at the address below.


Government-owned or controlled corporations (GOCCs) may only be eligible to participate if they can establish that they are (a) legally and financially autonomous, (b) operating under commercial law, and (c) not attached agencies of the Procuring entity is not. . In the event that any subcontractor is found by the Procuring Entity to be ineligible, the subcontracting of such portion of the Goods shall be prohibited. Unless otherwise stated in the BDS, the financial component of the bid will contain the following:.

Unless otherwise specified in the BDS, payment of the Contract Price shall be made in Philippine pesos. The notice must be issued within seven (7) calendar days from the date of the bid opening.


NOTE: In the case of National Government Agencies, the General Appropriations Act and/or continuing appropriations; in the case of corporations owned and/or controlled by the Government, Government Financial Institutions and State Universities and Colleges, the Corporate Budget for the contract approved by the Governing Boards; in the case of local government units, the Budget for the contract approved by the respective Sanggunian. The name of the project is: Purchase of IT and office equipment for Phase 2 of the 3-storey Education Building. For the procurement of non-expendable supplies and services: The Bidder must have concluded, within the period specified in the Invitation to Bid and Clause 12.1 (a) (ii) ITB, a single contract that is similar to this.

For the purchase of consumables: the tenderer must have completed a single contract similar to this project, equal to at least twenty-five percent (25% ) of the ABC. For procurements where the contracting authority has determined, after conducting market research, that imposing the provisions of section of the IRR of RA 9184 is likely to result in bid failure or a monopoly defeating the purpose of public bids : . NOTE: The contractor carries out no less than 40% of the contracted works with its own resources.

12.1(a)(ii) The bidder's SLCC, similar to the contract to be bid, must have been completed within the last five years prior to the deadline for submission and receipt of bids. Bid prices for goods supplied from outside the Philippines shall be quoted in Philippine Pesos. Lots will not be further divided into sub-lots for bidding, evaluation and contract award purposes.

In all cases, the NFCC calculation, if applicable, must be sufficient for all lots or contracts awarded to the Bidder.


Customer shall retain ten percent (10%) of the amount of each payment to cover Supplier's warranty obligations under this Agreement as described in Article 17 of the GCC. The performance bond remains valid until the client issues a certificate. of final acceptance. The client can release the security deposit for performance and return it to the supplier after issuing a certificate of final acceptance under the following conditions:

The Procuring Entity shall notify the Supplier in writing, in a timely manner, of the identity of any representative retained for such purposes. The delivery of the Goods and/or the performance of the Services will be done by the Supplier in accordance with the time limit determined by the Procuring Entity in Section VI. The Procuring Entity will terminate this Contract for non-performance when any of the following conditions are associated with its implementation:

Risk and title shall pass from the Supplier to the Selling Entity upon receipt and final acceptance of the Goods at their final destination.”. Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI. Four copies of the invoice receipt for property signed by the Selling Entity's representative at the Project Site.

Four copies of the invoice receipt for property signed by the procuring entity's representative at the project site. The goods remain at the risk and property of the supplier until their final acceptance by the procuring entity. If the goods relate to non-consumable goods: One (1) year after the customer's acceptance of the delivered goods.


Maximum print resolution 1200 x 1200 dpi First page out, print As fast as 8 seconds Media handling. 4 multifunction photocopier (print, copy, scan)Standard features Copy, email, print, productivity kit with 320GB hard drive, scanOptional featuresCard readerPrint speed up to 58 ppmRecommended monthly print volume Up to 25,000 pagesDuty cycle Up to 300,000 images/monthTwo-sided output StandardStandard paper capacity 700. 3 pieces wooden computer table (70 cm x 47 cm x 10 cm, with pull-out keyboard slot with stopper, rollers with . stopper foot with printer stand) 3 computer/office chair.


Where relevant, drawings, including construction site plans as required, can be provided by the contracting authority together with the tender documents. Similarly, the supplier may be requested to provide drawings or samples either with its bid or for prior review by the procuring entity during contract performance. Bidders are also required, as part of the technical specifications, to complete their declaration of conformity and demonstrate how the goods conform to the specification.

Evidence shall be in the form of manufacturer's unmodified sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data, etc., as appropriate. A statement not supported by evidence or later found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidder's statement of compliance or the supporting evidence found to be false during Bid Evaluation, post-qualification or the execution of the Contract may be considered fraudulent and render the Bidder or supplier liable to prosecution subject to the provisions of ITB clause 3.1(a)(ii) and/or GCC clause 2.1(a)(ii).

Scanner Type Automatic Document Feeder (ADF), Duplex Scan Modes Color, Grayscale, Monochrome, Automatic (Color / Grayscale / Monochrome detection(3)). Image sensor CIS (Contact image sensor) x 2 (front / rear) Light source 3 color LED (Red / Green / Blue). 4 Multifunction copier (print, copy, scan) Standard functions Copy, E-mail, Print, Productivity kit with 320 GB hard drive, scan Optional functions Card reader Print speed up to 58 ppm Recommended monthly print volume Up to 25,000 pages Duty cycle Up to 300,000 images/month -sided output Standard Standard paper capacity 700 sheets Input options 550-sheet feeder (up to 4) (optional) 2000-sheet high-capacity feeder with wheel (optional) First page out time, print As fast as 7.5 seconds Processor 1.05 GHz Print memory (standard/max.) 2 GB / 2 GB Connectivity Ethernet Base-T, High Speed ​​USB 3.0, NFC Tap-to-Pair 5-PC PC Kit with 3in1 Printer.


    • Scope of Bid
    • Source of Funds
    • Corrupt, Fraudulent, Collusive, and Coercive Practices
    • Conflict of Interest
    • Eligible Bidders
    • Bidder’s Responsibilities
    • Origin of Goods
    • Subcontracts
    • Pre-Bid Conference
    • Clarification and Amendment of Bidding Documents
    • Language of Bid
    • Documents Comprising the Bid: Eligibility and Technical Components
    • Documents Comprising the Bid: Financial Component
    • Alternative Bids
    • Bid Prices
    • Bid Currencies
    • Bid Validity
    • Bid Security
    • Format and Signing of Bids
    • Sealing and Marking of Bids
    • Deadline for Submission of Bids
    • Late Bids
    • Modification and Withdrawal of Bids
    • Opening and Preliminary Examination of Bids
    • Process to be Confidential
    • Clarification of Bids
    • Domestic Preference
    • Detailed Evaluation and Comparison of Bids
    • Post-Qualification
    • Reservation Clause
    • Contract Award
    • Signing of the Contract
    • Performance Security
    • Notice to Proceed
    • Protest Mechanism

We certify/confirm that we are in compliance with the eligibility requirements as per ITB Clause 5 of the Tender Documents. We also certify/confirm that the undersigned, [for sole proprietorships, please indicate: as owner and sole proprietor or authorized representative of the Bidder's Name, has full power and authority to participate, submit the bid and sign and executed the following contract, on behalf of the latter on behalf of the project, on behalf of the procuring entity]. In consideration of the payments to be made by the Entity to the Supplier as set forth below, the Supplier hereby covenants with the Entity to provide the goods and services and to remedy their defects in accordance in all respects with the provisions of the Contract.

The Entity hereby undertakes to pay the Supplier in consideration for the delivery of the goods and services and for the correction of defects therein, the Contract Price or such other amount as may be determined under the terms of the contract at the time and in the manner prescribed. must be paid. by the contract. IN WITNESS where the parties have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first written above. Each of the documents submitted to meet the bidding requirements is an authentic copy of the original, complete and all statements and information provided therein are true and correct;.

Bidder's Name] authorizes the Head of the Procuring Entity or his regularly authorized representatives to verify all submitted documents. Bidder's Name] has not given or paid, directly or indirectly, any commission, sum, fee or any form of compensation, cash or otherwise, to any person or government official, personnel or representative in connection with any project or procurement activity. . Pursuant to the payment provision contained in the Special Conditions of Contract, which amends clause 10 of the general conditions of contract to provide for advance payment, [name and address of supplier]. hereinafter called the "Supplier") will deposit with the PROCUREMENT ENTITY a bank guarantee to guarantee proper and faithful performance according to the said point of the contract in an amount of [guarantee amount in figures and words].

This warranty shall remain valid and in full force and effect from the date of advance received by the Supplier under the Contract until [date].

Mga Sanggunian


The MSU-IIT reserves the right to accept or reject any Bid, to annul the bidding process, and to reject all Bids at any time prior to contract awards without thereby incurring any