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Philippine Bidding Documents - Bataan Peninsula State University


Academic year: 2023

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MC Supply, Delivery and Installation of CNC Milling and Turning Machine Learning System for College of Industrial Technology. MC Supply, Delivery and Installation of CNC Milling and Lathe Learning System for College of Industrial Technology (CTECH) at BPSU Main Campus Delivery of goods required ninety (90) calendar days after receipt of Notice to Proceed (NTP). Interested bidders may obtain further information from the Bataan Peninsula State University and inspect the Tender Documents at the address below from 9:00 a.m. to 3:00 p.m.

Bataan Peninsula State University assumes no responsibility to compensate or indemnify the supplier/contractor for any costs incurred in the preparation of the quotation.


  • Scope of Bid
  • Source of Funds
  • Corrupt, Fraudulent, Collusive, and Coercive Practices
  • Conflict of Interest
  • Eligible Bidders
  • Bidder’s Responsibilities
  • Origin of Goods
  • Subcontracts

Government-Owned or Government-Controlled Corporations (GOCCs) may be eligible to participate only if they can demonstrate that (a) they are legally and financially independent, (b) they operate in accordance with commercial law, and (c) they are not affiliated agencies of the procuring entity. . Failure to comply with any of the above obligations is the responsibility of the provider concerned. Unless otherwise specified in the BDS, the provider may subcontract parts of the goods to the extent that can be approved by the client and specified in the BDS.

In the event that the customer determines that the subcontractor is ineligible, the delivery of such part of the goods to subcontractors will be prevented.


Pre-Bid Conference

However, subcontracting any part does not release the tenderer from any liability or obligation that may arise from the contract for this project. Subcontractors must submit the documentation requirements under ITB Clause 12 and meet the eligibility criteria specified in the BDS. The Bidder can identify the subcontractor to whom part of the Goods will be subcontracted at any stage of the bidding process or during the performance of the contract.

If the bidder chooses to provide the name of the subcontractor during the bid submission, the bidder must include the required documents as part of the technical part of its bid.

Clarification and Amendment of Bidding Documents

Prospective Bidders may request clarification and/or interpretation of any part of the Bid Documents. Supplementary/bid bulletins may also be issued at the initiative of the procuring entity for the purpose of clarifying or amending any provision in the bid documents no later than seven (7) calendar days before the deadline for submission and receipt of bids. Any Supplemental/Bid Bulletin issued by the BAC shall also be posted in the PhilGEPS and on the website of the concerned procuring entity, if available, and in any conspicuous place on the premises of the concerned procuring entity.

However, bidders who have submitted bids prior to the issuance of the Supplementary/Bid Bulletin must be informed and allowed to modify or withdraw their bids in accordance with Clause 23 of the ITB.


  • Language of Bid
  • Documents Comprising the Bid: Eligibility and Technical Components
  • Documents Comprising the Bid: Financial Component
  • Alternative Bids
  • Bid Prices
  • Bid Currencies
  • Bid Validity
  • Bid Security
  • Format and Signing of Bids
  • Sealing and Marking of Bids

Statement of the Bidder's SLCC similar to the contract to be offered, in accordance with ITB Clause 5.4, within the relevant period as provided in the BDS. Unless otherwise stated in the BDS, the financial component of the bid will contain the following:. The Bidder shall enter rates and prices for all items of the Goods described in the Price Schedule.

Unless otherwise specified in the BDS, payment of the contract price shall be made in Philippine pesos.


  • Deadline for Submission of Bids
  • Late Bids
  • Modification and Withdrawal of Bids
  • Opening and Preliminary Examination of Bids

The Withdrawal Letter must be signed by the duly authorized representative of the Bidder identified in the Omnibus Affidavit, a copy of which must be attached to the letter. No bid may be withdrawn in the period between the deadline for submission of bids and the expiration of the bid validity period specified by the Bidder on the Financial Offer Form. Postponement will be published on the PhilGEPS website and the website of the relevant contracting authority.

The notice must be issued within seven (7) calendar days from the date of the bid opening.


  • Process to be Confidential
  • Clarification of Bids
  • Domestic Preference
  • Detailed Evaluation and Comparison of Bids
  • Post-Qualification
  • Reservation Clause

The contracting authority must prepare a record of the procedures for the tender opening, which must include, as a minimum: (a) names of bidders, their bid price (per lot, if applicable, and/or including discount, if any), bid security, results of the preliminary examination and whether there is a withdrawal or amendment; and (b) attendance sheet. The extract of bids as read and the minutes of the bid opening shall be made available to the public upon written request and payment of a specified fee to cover the cost of materials. The detailed evaluation of the economic component of the bids to determine the correct calculated prices of the bids; and.

Order of total bid prices calculated from lowest to highest. Failure to timely submit any of the post-qualification requirements, or a finding against their veracity, will disqualify the bidder for the award. A negative determination will result in rejection of the bidder's bid, in which case the Procuring Entity will proceed with the next lowest bid calculated with a new period to make a similar determination of that bidder's ability to performed satisfactorily.

In case of rejection, which shall be based on valid, reasonable and justifiable grounds as provided in Section 41 of the IRR of RA 9184, the HoPE shall notify the BAC and the bidder in writing of such decision and the reasons thereof. . When applicable, BAC shall conduct a requalification of the bidder with the next lowest calculated bid. A request for reconsideration may be submitted by the bidder to the HoPE in accordance with Section 37.1.3 of the IRR of RA 9184.

For any justifiable and reasonable reason where the award of the contract does not benefit the GOP as follows:. If the source of funding for the project has been withheld or reduced through no fault of the contracting authority.


Contract Award

Based on the following reasons, the procuring entity reserves the right to reject any bid, declare a bid failure at any time prior to contract award, or not to award the contract without incurring any liability and making no warranty. that a contract must be entered into as a result of the tender:. If there is prima facie evidence of collusion between relevant public officials or employees of the procuring entity, or between the BAC and any of the bidders, or if the collusion is between or among the bidders themselves or between a bidder and a third party, including any act, which restricts, suppresses or eliminates or tends to restrict, suppress or eliminate competition. If it is found that the contracting authority's BAC has not followed the prescribed procurement procedures; or.

If the physical and economic conditions have changed significantly so as to make the project no longer economically, financially or technically feasible as determined by Hope;. ii). Subject to clause 29 of the ITB, the Bidder or its duly authorized representative shall award the contract to the Bidder whose bid is determined to be the LCRB. Before the expiration of the bid validity period, the Procuring Entity shall notify the successful bidder in writing that its bid has been accepted, through a Notice of Award duly received by the Bidder or its representative in person or sent by mail. registered mail or email. the receipt of which must be confirmed in writing within two (2) days by the Bidder to the LCRB and delivered personally or sent by registered mail or electronically to the Procuring Entity.

Notwithstanding the issuance of a contract award notice, the following contract award conditions apply: In the case of a contract from a Philippine Foreign Office or Post Office, the PhilGEPS registration number of the winning foreign bidder;. At the time of placing the order, the customer may not increase or decrease the quantity of goods originally specified in Chapter VI.

Signing of the Contract

Performance Security

For tenders carried out by local units, the Bank Draft/. A guarantee or irrevocable letter of credit may be issued by other banks approved by the BSP as authorized to issue such financial instrument. Failure of the successful bidder to comply with the above requirement shall be sufficient grounds for cancellation of the tender and forfeiture of the bid security, in which case the procuring entity shall have a new period to commence and complete the post-qualification of the second lowest calculated bid. The process is repeated until an LCRB is identified and selected for award recommendation.

Notice to Proceed

Protest Mechanism

16.1(b) The bid prices for goods supplied from outside the Philippines are quoted in Philippine pesos. This contract shall be interpreted in accordance with the laws of the Republic of the Philippines. Ten percent (10%) of the amount of each payment shall be retained by the Procuring Entity to cover the Supplier's warranty obligations under this Contract as described in GCC Clause 17.

The performance bond remains valid until the client issues a certificate of final acceptance. The client may release the security deposit for performance and return it to the supplier after issuing the certificate of final acceptance under the following conditions: The client must notify the provider in writing in a timely manner of the identity of any representatives he has engaged for these purposes.

Delivery of the Goods and/or performance of Services shall be done by the Supplier in accordance with the time schedule prescribed by the Procuring Entity in Section VI. Arbitration may be commenced before or after delivery of the Goods under this Contract. The Supplier's liability under this Contract shall be as determined by the laws of the Republic of the Philippines, subject to additional provisions, if any, set forth in the SCC.

The contracting authority terminates this contract for default if any of the following conditions accompany its performance:. Before proceeding with recovery, the fact of the loss must be established under oath by the Supplier to the satisfaction of the Contracting Authority before recovery can be effected. All decisions recommended by the CTRC are subject to HoPE approval; And. H).

Risk and title shall pass from the Supplier to the Procuring Entity upon final receipt and acceptance of the Goods at their final destination. Delivery of the Goods shall be made by the Supplier in accordance with the conditions specified in Section VI. The goods remain at the risk and title of the Supplier until their final acceptance by the Procuring Entity.

Table size: 550 x 160 mm
Table size: 550 x 160 mm


Table size: 550 x 160 mm
Table size: 550 x 160 mm

Mga Sanggunian


“All BAC members shall be on a “jury duty” type of assignment until the Notice of Award is issued by the HOPE in order to complete the entire procurement process at the earliest