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Philippine Bidding Documents


Academic year: 2023

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Unless otherwise specified in the BDS, the Bidder may subcontract parts of the goods to the extent approved by BULACAN STATE UNIVERSITY and specified in the BDS. In the event that BULACAN STATE UNIVERSITY determines that the subcontractor is not suitable, the delivery of such part of the goods to the subcontractor will be prevented.

Clarification and Amendment of Bidding Documents

The Bidder is expected to be aware of the changes and/or amendments to the Tender Documents discussed during the pre-bid conference. Any statement made at the pre-bid conference will not modify the terms of the bidding documents, unless such statement is specifically identified in writing as a change thereto and issued as a Supplemental/Bid Bulletin.

Preparation of Bids 11. Language of Bid

  • Documents Comprising the Bid: Eligibility and Technical Components
  • Documents Comprising the Bid: Financial Component
  • Alternative Bids
  • Bid Prices
  • Bid Currencies
  • Bid Validity
  • Bid Security
  • Format and Signing of Bids
  • Sealing and Marking of Bids

Unless otherwise stated in the BDS, the financial part of the bid must contain the following: Unless otherwise specified in the BDS, payment of the Contract Price shall be made in Philippine pesos.

Submission and Opening of Bids 21. Deadline for Submission of Bids

Late Bids

If the tenders are not sealed and marked as required, BULACAN STATE UNIVERSITY assumes no responsibility for misplacement or premature opening of the tender.

Modification and Withdrawal of Bids

Opening and Preliminary Examination of Bids

The BULACAN STATE UNIVERSITY shall prepare the minutes of the proceedings of the bid opening which shall at least include: (a) names of Bidders, their bid price, bid security, findings of preliminary investigation; and (b) attendance sheet.

Evaluation and Comparison of Bids 25. Process to be Confidential

  • Clarification of Bids
  • Domestic Preference
  • Detailed Evaluation and Comparison of Bids
  • Post-Qualification
  • Reservation Clause

If the project is no longer necessary as determined by the Head of BULACAN STATE UNIVERSITY; And. iii). If the source of funding for the project has been withheld or reduced through no fault of BULACAN STATE UNIVERSITY.

Award of Contract 31. Contract Award

Signing of the Contract

At the same time that BULACAN STATE UNIVERSITY notifies the successful bidder that its bid has been accepted, BULACAN STATE UNIVERSITY will send to the bidder the contract form that was specified in the tender documents, including all agreements between the parties. . Within ten (10) calendar days of receipt of the contract award notice, the successful bidder must post the required performance bond and sign and date the contract and return it to BULACAN STATE UNIVERSITY. BULACAN STATE UNIVERSITY will enter into a contract with the successful bidder within the same period of ten (10) calendar days, provided all documentation requirements are met.

Performance Security

Notice to Proceed

The effective date of the contract shall be stated in the BULACAN STATE UNIVERSITY Notice to Proceed, which date shall be not later than seven (7) calendar days from the issuance of the Notice to Proceed.

Protest Mechanism

Government of the Philippines (GOP) through the use of income and trust fund 2015 in the amount of three million two hundred seventy nine thousand pesos only (Php. 12.1(a)(ii) Valid mayoral permit issued by the city or municipality where the prospective bidder's principal place of business is located 12.1(a)(iii) Statement of all completed public and private contracts which are of a similar nature and List of all ongoing public and private contracts, including contracts awarded but not yet commenced within the last two (2) years , see attached forms) Lot 1 - Civil engineering test equipment.

Soft Copy on compact disc (CD) of the bid prices and applicable price lists using Microsoft Excel. 16.1(b) Bid prices for goods supplied from outside the Philippines will be quoted in Philippine pesos. 2% of ABC per lot, if the bid security is cash, a cashier/manager's check, a bank check/guarantee or an irrevocable letter of credit; or.

Any combination of the foregoing shall be in proportion to the share of the form with respect to the total amount of the security. However, if the Bidder maintains a current and updated file of its Class “A” documents, a Certificate of Registration and Membership issued by Phil-GEPS may be submitted in lieu of the said documents. 29.2(a) Only tax returns filed through the Electronic Filing and Payments System (EFPS) will be accepted.


Corrupt, Fraudulent, Collusive, and Coercive Practices

In addition, the Funding Source, the Borrower or BULACAN STATE UNIVERSITY, as applicable, will seek to impose the maximum civil, administrative and/or criminal penalties available under applicable law on individuals and organizations deemed to be engaged in any of the practices mentioned in the GCC clause (a).

Inspection and Audit by the Funding Source

Governing Law and Language


A party may change its address for notice herein by giving the other party notice of such change in accordance with the provisions set forth in SCC for GCC clause 5.1.

Scope of Contract


  • Subcontracting
  • Procuring Entity’s Responsibilities
  • Prices
  • Payment
  • Advance Payment and Terms of Payment
  • Taxes and Duties
  • Performance Security
  • Use of Contract Documents and Information
  • Standards
  • Inspection and Tests
  • Warranty
  • Delays in the Supplier’s Performance
  • Liquidated Damages
  • Settlement of Disputes
  • Liability of the Supplier
  • Force Majeure
  • Termination for Default
  • Termination for Insolvency
  • Termination for Convenience
  • Termination for Unlawful Acts
  • Procedures for Termination of Contracts
  • Assignment of Rights
  • Contract Amendment
  • Application

The Performance Security shall remain valid until the issuance of the Certificate of Final Acceptance by BULACAN STATE UNIVERSITY. The performance security may be released by BULACAN STATE UNIVERSITY and returned to the supplier after the issuance of the certificate of final acceptance under the following conditions:. BULACAN STATE UNIVERSITY shall notify the Supplier in writing and in a timely manner of the identity of any representatives retained for these purposes.

Delivery of the Goods and/or performance of the Services shall be made by the Supplier in accordance with the time frame set forth by BULACAN STATE UNIVERSITY in Section VI. BULACAN STATE UNIVERSITY will terminate this Contract for non-performance when any of the following conditions accompany its implementation:. The Head of BULACAN STATE UNIVERSITY may terminate a contract for the convenience of.

Before recovery is made, the fact of loss must be certified under oath by the Supplier to the satisfaction of BULACAN STATE UNIVERSITY before recovery is made. All decisions recommended by KTRT will be subject to the approval of the President of BULACAN STATE UNIVERSITY; and. h). Delivery of the Goods will be made by the Supplier in accordance with the conditions specified in Sec.

Four copies of receipt receipt for the property bill signed by the representative of Bulacan State University at the project site. The goods remain at the risk and property of the supplier until final acceptance by Bulacan State University.

Scope of Work / Technical Specifications

The Supplier must demonstrate its ability to carry out maintenance beyond the manufacturer's warranty (Bidder's Declaration of Performance). Evidence shall be in the form of the manufacturer's unaltered sales literature, unconditional declarations of specification and conformity issued by the manufacturer, samples, independent test data, etc., as applicable. A statement that is not supported by evidence or is subsequently contradicted by the evidence presented makes the Offer under review subject to rejection.

Any statement in the Bidder's declaration of compliance or supporting evidence that proves to be false during the evaluation of the Bid, post-qualification or execution of the Contract may be considered fraudulent and subject the Bidder or supplier to prosecution, subject to the provisions of ITB clause 3.1 (a) (ii) and/or GCC clause 2.1 (a) (ii). After examining the Bidding Documents including the Bidding Bulletin numbers [insert numbers], receipt of which is hereby duly acknowledged, we, the undersigned, offer to [deliver/deliver/execute] [description of the Goods] in accordance with the said Bidding documents. for the sum of [total bid amount in words and figures] or such other amounts as may be determined in accordance with the price schedule attached hereto and which forms part of this bid. If our Offer is accepted, we undertake to deliver the goods in accordance with the delivery schedule stated in the Schedule of Requirements.

If our Bid is accepted, we undertake to provide a performance security in the form, amount and within the times specified in the Bid Documents. We agree to abide by this Bid for the Bid Validity Period specified in the BDS Provision of ITB Clause 18.2 and it remains binding on us and may be accepted at any time before the expiration of that period. We attest/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the tender documents.

Omnibus Sworn Statement

If I am an independent entrepreneur: I am not related to the head of the client, members of the Bid and Award Committee (BAC), technical working groups and the BAC Secretariat, the head of the project management office or the end user of the unit, and the project consultants are not related to the third civil degree; In the case of a partnership or cooperative: None of the officers and members of [Proposer's Name] are related to the Head of the Procuring Entity, the members of the Bids and Awards Committee (BAC), the BAC Technical Working Group and Secretariat, the Head of the Project Management Office or the End User Unit, and project consultants by consanguinity up to the third civil degree; If a company or joint venture: None of the officers, directors and controlling shareholders of [Bidder Name] are related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), technical working groups and the BAC Secretariat, the Head of the Project Management Office or the Unit for end users and project consultants by kinship or affinity up to the third civil degree;.

Name of Bidder] has not directly or indirectly given or paid any commission, amount, fee or any form of consideration, monetary or otherwise, to any person or official, staff or representative of the government in connection with any procurement project or activity. The delivery schedule expressed as weeks/months hereafter stipulates a delivery date which is the date of delivery to the project site. Single brand for all the training kits - Supplier must demonstrate ability to service after manufacturer's warranty (statement of Bidder's ability to perform) - Must be at least 2 years in.

The module must have an ISA BUS INTERFACE 31 + 18 and connectors and test points with 2 mm terminals. The fixed annulus models are open to the atmosphere, allowing sample saturation, while in the permeable cell model, the sample and saturated water are sealed from the atmosphere along with the reservoir, tubing connection, top and bottom porous discs, pressure pad, and stainless steel sample cutting ring . Project Location: Bulacan State University, Malolos City Bulacan Standard Form Number: SF-GOOD-13a.

Mga Sanggunian


2016 revised IRR, Section 5[d] Bidding Documents – The documents issued by the Procuring Entity as the bases for bids, furnishing all information necessary for a prospective bidder to