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Procurement of GOODS

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Bid - A signed offer or proposal to enter into a contract made by a bidder in response to and in accordance with the requirements of the bid documents. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the bid documents. Framework Agreement – ​​Refers to a written agreement between a procuring entity and a supplier or service provider that establishes the terms under which specific purchases, known as "call-offs," are made for the term of the agreement.

Supplier – refers to a citizen, or any company or commercial enterprise duly organized and registered under the laws in which it is established, usually established in business and engaged in the manufacture or sale of the goods or the performance of the general services covered by his supplier. bid.

Invitation to Bid

Delivery of goods is required within forty-five (45) calendar days after receiving the order. All bids must be accompanied by a bid bond in any acceptable form and in the amount specified in Article 14 of ITB 9184 (Procurement Eligibility Criteria) and with an amended set of requirements that include eligibility documentation and procurement criteria. as set forth in Annex D of the 2016 Revised IRR of RA no.

Kalinga State University reserves the right to reject any and all bids, declare bids unsuccessful or not to award the contract at any time prior to award of contract pursuant to Sections 35.6 and 41 of the Revised IRR of 2016 RA No.

Instructions to Bidders

  • Scope of Bid
  • Funding Information
  • Bidding Requirements
  • Corrupt, Fraudulent, Collusive, and Coercive Practices 8
  • Origin of Goods
  • Subcontracts
  • Pre-Bid Conference
  • Clarification and Amendment of Bidding Documents
  • Documents comprising the Bid: Eligibility and Technical Components
  • Documents comprising the Bid: Financial Component
  • Bid Prices
  • Bid and Payment Currencies
  • Bid Security
  • Sealing and Marking of Bids
  • Deadline for Submission of Bids
  • Opening and Preliminary Examination of Bids
  • Domestic Preference
  • Detailed Evaluation and Comparison of Bids
  • Post-Qualification
  • Signing of the Contract

The bidders must comply with the eligibility criteria under Section 23.4.1 of the 2016 IRR of RA No. The price of the goods listed EXW (ex-factory, ex-factory, ex-warehouse, ex-showroom or off-the-shelf, as applicable);. The preliminary examination of bids is subject to section 30 of the revised IRR from 2016 of RA no.

The BAC shall consider the conditions in the evaluation of bids pursuant to Section 32.2 of the 2016 Revised IRR of RA No.

Bid Data Sheet

Complete within five (5) years before the deadline for submission and receipt of tenders. 12 The price of the goods will be quoted DDP port of Manila or the applicable international commercial terms (INCOTERMS) for this project. The Winning Bidder will be responsible for the extension of its performance security during the remaining period or duration of the Project calculated from the date of effectiveness of the contract, or for any extension of contract time granted by the Procuring Entity, which will be valid until final acceptance of the project.

Such declaration shall state, inter alia, that the winning bidder shall be blacklisted from being qualified to participate in any procurement activity for one (1) year, in the case of a first violation, or two (2) years if it has a previous similar violation. , in the event that it violates any of the terms of the contract. . ii) An unnotarized PSD may be accepted, subject to the submission of a notarized PSD prior to payment, unless substituted by a performance bond in the prescribed form. The end user may request the winning bidder to replace the submitted PSD with a performance bond in any of the prescribed forms pursuant to Section 39.2 of the Revised IRR of 2016 RA No. 9184 after the disaster or community quarantine or similar restrictions are lifted, as the case may be.

General Conditions of Contract

  • Scope of Contract
  • Advance Payment and Terms of Payment
  • Performance Security
  • Inspection and Tests
  • Warranty
  • Liability of the Supplier

9184 and the 2016 revised IRR, including the Generic Procurement Manual, and related issuances, constitute the primary source for the terms and conditions of the contract, and therefore, applicable in the implementation of the contract. Here the clauses will serve as a secondary source for the terms and conditions of the contract. 9184 that allows the GPPB to amend the IRR, which will apply to all procurement activities whose announcement, posting or invitation is made after the entry into force of said amendment.

Advance payment of the contract amount is provided under Annex "D" of the revised 2016 IRR of RA No. The Procuring Entity is permitted to determine the terms of payment on the partial or staggered delivery of the Goods procured, provided such partial payment corresponds to the value of the goods delivered and accepted in accordance with prevailing accounting and auditing rules and regulations. Within ten (10) calendar days from receipt of the Notice of Award by the Bidder from the Selling Entity, but in no case later than before the signing of the Contract by both parties, the successful Bidder must provide the performance security in any of the prescribed forms in Section 39 of the 2016 revised IRR of UA No.

The Procuring Entity shall notify the Supplier in writing, in a timely manner, of the identity of any representative retained for such purposes. To ensure that the manufacturing defects will be corrected by the Supplier, a warranty shall be required from the Supplier as provided in Article 62.1 of the Revised IRR of 2016 of RA no. The Procuring Entity shall immediately notify the Supplier in writing of any claim under this warranty.

Supplier's liability under this Agreement shall be governed by the laws of the Republic of the Philippines. If the supplier is a joint venture, all partners in the joint venture are jointly and severally liable to the client.

Special Conditions of Contract

For the purposes of the Agreement, “EXW”, “FOB”, “FCA”, “CIF”, “CIP”, “DDP” and other trade terms used to describe the obligations of the parties shall have the meanings assigned to them by the current edition of INCOTERMS , published by the International Chamber of Commerce in Paris. The risk and the right of ownership pass from the supplier to the client after receipt and final acceptance of the goods at the final destination." The Supplier will deliver the goods in accordance with the conditions set out in Section VI (List of Requirements) and Section VII (Technical Specifications).

The Supplier is required to provide all of the following services, including the additional services, if any, specified in Section VI. The Supplier shall provide such packaging of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this contract. The size and weight of the packing case will take into account, where appropriate, the remoteness of the final destination of the Goods and the absence of heavy handling equipment at all points of transit.

Name of Procuring Entity Contract Name of Supplier Description Final Destination Gross Weight. A packing list identifying the contents and quantities of the packaging should be affixed to an accessible point on the outer packaging if practical. Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or other designated place of destination in the Philippines as shall be specified in this Contract shall be arranged and paid for by the Supplier , and its cost will be included in the Contract Price.

The Supplier shall indemnify the Procuring Entity against all third party claims of infringement of patent, trademark or industrial design rights arising out of the use of the Goods or any part thereof. The inspections and tests that will be carried out are: Testing and sealing by the Inspectorate and Acceptance Committee of the University, including a COA representative, TWG, and end user representatives.

Schedule of Requirements

Technical Specifications

Checklist of Technical and Financial Documents

If the bidder claims preference as a domestic bidder or domestic entity, the bidder must provide a certification issued by the DTI in accordance with Section 43.1.3 of the 2016 Revised IRR of RA No. Any bid that exceeds the ABC specified in point 1 of the IB will not be accepted. For foreign-financed procurement, a cap on bid prices may be applied, provided the conditions are met under Section 31.2 of the 2016 Revised IRR of RA No.

The costs of transport, insurance and other costs associated with the delivery of the Goods to their final destination; And. Unless otherwise stated in the BDS, the price of the Goods is free delivery (DDP) with destination in the Philippines as specified in the BDS. The Contracting Authority may request additional paper copies and/or electronic copies of the Tender.

However, non-compliance of bidders with said requirement shall not be grounds for disqualification. The Procuring Entity shall provide a preference limit for the purpose of comparing bids in accordance with Section 43.1.2 of the 2016 Revised IRR of RA no. The NFCC must be sufficient to total the ABCs for all lots or items tendered by the prospective bidder.

9184, which must be sufficient for the total of the ABCs for all the lots or items in which the prospective Bidder is participating. Guarantee or KSU will deduct 1% of the total value of the items as Retention Fee. Declaration of the bidder's Single Largest Completed Contract (SLCC) similar to the contract to be bid except under conditions provided in Sections 23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No.

Official certificate(s) from the provider of the total amount of the order; or the sales invoice issued for the contract, if fulfilled. Any missing, incomplete or obviously insufficient document in the aforementioned checklist is a reason for complete rejection (disregard) of the offer. Each page of the documents that make up the financial proposal must be signed by a duly authorized representative(s) of the bidder.

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