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Procurement of GOODS


Academic year: 2023

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Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Bidding Documents. The term "related" or "analogous services" shall include, but is not limited to, rental or purchase of office space, media advertising, health maintenance services and other services essential to the operation of the Procuring Entity.

Invitation to Bid

Bids will be opened in the presence of the bidders' representatives who choose to attend the activity. 9184 (Eligibility criteria for the procurement of goods) and with an amended set of requirements integrating eligibility documents and criteria for the procurement of goods as provided in Annex D of the 2016 revised IRR of RA No.

Instructions to Bidders

  • Scope of Bid
  • Funding Information
  • Bidding Requirements
  • Corrupt, Fraudulent, Collusive, and Coercive Practices 7
  • Origin of Goods
  • Subcontracts
  • Pre-Bid Conference
  • Clarification and Amendment of Bidding Documents
  • Documents comprising the Bid: Eligibility and Technical Components
  • Documents comprising the Bid: Financial Component
  • Bid Prices
  • Bid and Payment Currencies
  • Bid Security
  • Sealing and Marking of Bids
  • Deadline for Submission of Bids
  • Opening and Preliminary Examination of Bids
  • Domestic Preference
  • Detailed Evaluation and Comparison of Bids
  • Post-Qualification
  • Signing of the Contract

They or through an agent shall not engage in corrupt, fraudulent, collusive, coercive and obstructive practices as defined in Annex "I" of the 2016 Revised IRR of RA No. The Bidders must meet the eligibility criteria under Section 23.4.1 of the 2016 IRR of UA No. If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a certification issued by DTI shall be provided by the Bidder in accordance with Section 43.1.3 of the 2016 revised IRR of UA No.

Any bid exceeding the ABC indicated in paragraph 1 of the IB will not be accepted. Price of goods quoted EXW (ex-works, ex-factory, ex-store, ex-showroom, or off-the-shelf, as applicable); The Procuring Entity may request additional paper copies and/or electronic copies of the bid.

The preliminary examination of tenders is governed by Section 30 of the Revised IRR of RA No. 2016. The contracting authority shall grant a preferential margin for comparison of bids in accordance with Section 43.1.2 of the Revised IRR of RA No. 2016 No. The BAC will consider the terms when assessing Offers under Section 32.2 of the 2016 revised IRR of RA No.

Bid Data Sheet

12 The price of goods shall be quoted at DDP Port of Manila or applicable International Commercial Terms (INCOTERMS) for this project. Any missing, incomplete or obviously insufficient document in the checklist is a reason for complete rejection (non-fulfilment) of the offer. Each page of the documents that make up the financial proposal must be signed by a duly authorized representative(s) of the bidder.

The winning bidder shall be responsible for the extension of its performance security for the remaining period or duration of the project calculated from the date of entry into force of the contract, or for any contract term extension granted by the procuring entity, which shall be valid until final acceptance of the project. Such a declaration must, among other things, state that the successful tenderer shall be blacklisted from being eligible to engage in any public procurement activity for one (1) year, in the case of a first offense or two (2) years if he has a previous similar offence. , in case it violates any of the terms of the contract. The non-notarized PSD may be accepted provided a notarized PSD is submitted before payment, unless the same is replaced by performance security in the prescribed form.

9184 following the lifting of the state of calamity or community quarantine or similar restrictions, as the case may be.

General Conditions of Contract

  • Scope of Contract
  • Advance Payment and Terms of Payment
  • Performance Security
  • Inspection and Tests
  • Warranty
  • Liability of the Supplier

9184 and its 2016 Revised IRR, including the Generic Procurement Manual and associated issuances, constitute the primary source of the terms and conditions of the Contract and are thus effective upon contract implementation. Herein, clauses shall serve as the secondary source of the terms and conditions of the Contract. 9184 authorizing the GPPB to amend the IRR to be applied to all procurement activities whose announcement, posting or invitation was issued after the effectivity of said amendment.

The advance payment of the contract amount is given in annex "D" of the revised IRR 2016 of the RSH No. The Procuring Entity is allowed to determine the terms of payment for the partial or staggered delivery of the procured Goods, provided that this partial payment corresponds to the value of the goods delivered and accepted in accordance with the prevailing accounting and auditing rules and regulations . Within ten (10) calendar days from the receipt of the notification of the awarding of the award by the Bidder from the Procuring Entity, but in no case later than before the signing of the contract by both parties, the successful bidder shall provide the performance guarantee in any of the forms described in article 39 of the revised IRR 2016 of RSH No.

The ordering party must notify the supplier in writing and in a timely manner of the identity of any representatives retained for these purposes. To ensure that manufacturing defects are corrected by the supplier, a warranty shall be required from the supplier as stated in Section 62.1 of the 2016 Revised IRR of RA No. Supplier's liability under this contract shall be in accordance with the laws of the Republic of the Philippines.

Special Conditions of Contract

Risk and ownership will pass from the supplier to the contracting entity upon receipt and final acceptance of the goods at their final destination.”. Delivery of the goods must be made by the supplier in accordance with the terms specified in section VI (Schedule of Requirements). The Supplier is required to provide all of the following services, including additional services, if any, specified in Section VI.

The Supplier shall provide such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to the final destination as specified in this Agreement. The size and weight of the packaging take into account, if necessary, the distance to the final destination of the goods and the absence of facilities for handling heavy loads at all points in transit. Client Name Supplier Name Contract Description Final Destination Gross Weight.

A packing list identifying the contents and quantities of the package must be placed in an accessible place on the outer packaging if practicable. Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, carriage of the Goods to the port of destination or such other named place of destination in the Philippines as specified in this Contract shall be arranged and paid for by the Supplier and the cost thereof shall be included in the Contract Price. The Supplier shall indemnify the Orderer against all third-party claims of infringement of patent, trademark or industrial design rights arising from the use of the goods or part thereof.

Schedule of Requirements

Technical Specifications

"Do Not Comply" against each of the individual parameters of each specification indicating the corresponding performance parameter of the equipment offered. Evidence shall be in the form of the manufacturer's unchanged sales literature, unconditional declarations of specification and conformity issued by the manufacturer, samples, independent test data, etc., as applicable.A statement not supported by evidence or subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection.

Any statement in the tenderer's Declaration of Conformity or supporting evidence found to be false during the evaluation of the bid, post-qualification or performance of the contract may be considered fraudulent and may subject the tenderer or supplier to prosecution under subject to applicable laws and issues.]. The supplier was able to complete a supply and installation of field equipment of the slope and stability analysis and technical intervention for rice terraces and road infrastructure in terrain areas or equivalent project to a government agency within the last five (5) years, for an amount of at least fifty percent (50%) of the approved budget for the contract (ABC). The supplier's customer service should have a web-based ticketing system to ensure the Service Level Agreement and assign a technical manager to investigate the equipment issues once an error or failure occurs.

KSU has accepted that the Equipment to be delivered has undergone quality control tests from the manufacturer; hence repacking/resealing of the same by sub-dealer is discouraged and inexcusable. Therefore, it is recommended to conduct training or orientation within weeks of installation. . g) Minimum of 1 year and a maximum of 3 years warranty of service and device/equipment based on the unit will start after the conversion and orientation of the end user. If beyond repair within 7 days, a free service backup unit (1:1) or service part of the same or higher specification must be provided by the supplier until the defective unit/part is considered repaired/replaced.

Checklist of Technical and Financial Documents

A mayor's or business permit issued by the city or municipality where the main headquarters of the prospective bidder is located, or an equivalent document for exclusive economic zones or areas; and. A statement by the prospective bidder of all of its ongoing government and private contracts, including contracts that have been awarded but not yet commenced, if any, whether similar or dissimilar in nature and complexity to the contract for which an offer will be submitted; and. Bidder's Statement of Maximum Completed Contract (SLCC), which is similar to the contract to be awarded except under the conditions set forth in Sections and of the 2016 Revised IRR of RA No.

Bidder's official acceptance(s) covering the full amount of the contract; or the Sales Invoice issued for the contract, if completed. If it is in the form of a guarantee, submit a certificate issued by the Insurance Commission; or. Audited financial statements of the Supplier, showing, inter alia, the total and current assets and liabilities of the Supplier, stamped "received" by the BIR or its duly accredited and authorized institutions, for the preceding calendar year, which does not must be earlier than two (2). years from the date of submission of offers; and.

If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists; or. For foreign bidders claiming due to their country's extension of reciprocal rights to Filipinos] Certification from the appropriate government office in their country stating that Filipinos are permitted to engage in public procurement activities for the same item or product. Any missing, incomplete or manifestly insufficient document in the above checklist is a reason for outright rejection (non-fulfilment) of the bid.

Mga Sanggunian


“All BAC members shall be on a “jury duty” type of assignment until the Notice of Award is issued by the HOPE in order to complete the entire procurement process at the earliest