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Procurement of GOODS


Academic year: 2023

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Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to and in accordance with the requirements of the tender documents. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Tender Documents. Framework Agreement – ​​Refers to a written agreement between a procuring entity and a supplier or service provider that identifies the terms and conditions under which specific purchases, otherwise known as "Invitations", are made for the duration of the agreement.

Supplier - refers to a citizen, or any body corporate or commercial company duly organized and registered under the laws in which it is incorporated, ordinarily established in business and engaged in the manufacture or sale of goods or the performance of general services covered by it offer.

Invitation to Bid

All bids must be accompanied by a bid bond in any acceptable form and in the amount specified in Article 14 of the ITB. The bids will be opened in the presence of the bidders' representatives, who will decide to attend the activities. 9184 (Eligibility Criteria for Public Procurement of Goods) and with an amended set of requirements that include eligibility documents and criteria for public procurement of goods as set forth in Annex D of the Revised IRR of 2016 RA No.

Kalinga State University reserves the right to reject any and all bids, declare bids unsuccessful or not to award the contract at any time prior to award of contract pursuant to Sections 35.6 and 41 of the Revised IRR of 2016 RA No.

Instructions to Bidders

  • Scope of Bid
  • Funding Information
  • Bidding Requirements
  • Corrupt, Fraudulent, Collusive, and Coercive Practices 8
  • Origin of Goods
  • Subcontracts
  • Pre-Bid Conference
  • Clarification and Amendment of Bidding Documents
  • Documents comprising the Bid: Eligibility and Technical Components
  • Documents comprising the Bid: Financial Component
  • Bid Prices
  • Bid and Payment Currencies
  • Bid Security
  • Sealing and Marking of Bids
  • Deadline for Submission of Bids
  • Opening and Preliminary Examination of Bids
  • Domestic Preference
  • Detailed Evaluation and Comparison of Bids
  • Post-Qualification
  • Signing of the Contract

The Bidders will meet the eligibility criteria under Section 23.4.1 of the 2016 IRR of RA Nr. The price of the Goods quoted EXW (ex-works, ex-works, ex-warehouse, ex-showroom or shelf, as applicable);. The preliminary examination of bids is governed by Section 30 of the 2016 Revised IRR of RA No.

The BAC will consider the conditions in the bid evaluation pursuant to Section 32.2 of the Revised IRR of 2016 RA No.

Bid Data Sheet

12 The price of the goods shall be specified in the DDP Port of Manila or the applicable International Commercial Terms (INCOTERMS) for this project. The amount of not less than Php if the bid security is cash, cashier's/manager's check, banker's check/guarantee or irrevocable letter of credit; or. The winning bidder shall be responsible for the extension of its performance security for the remaining period or duration of the project calculated from the date of entry into force of the contract, or for any contract term extension granted by the procuring entity, which is valid until final acceptance of the project.

Such declaration shall state, inter alia, that the winning bidder will be blacklisted from being qualified to participate in any procurement activity for one (1) year, in the event of a first violation, or two (2) years if it has a previous similar violation. , in the event that it violates any of the terms of the contract. A non-notarized PSD may be accepted subject to the submission of a notarized PSD prior to payment, unless it is replaced by a performance guarantee in the prescribed form. The end user may request the winning bidder to replace the submitted PSD with a performance bond in any of the prescribed forms pursuant to Section 39.2 of the Revised IRR of 2016 RA No.

9184 upon lifting of the state of emergency, or community quarantine or similar restrictions, as the case may be.

General Conditions of Contract

  • Scope of Contract
  • Advance Payment and Terms of Payment
  • Performance Security
  • Inspection and Tests
  • Warranty
  • Liability of the Supplier

9184 and its 2016 Revised IRR, including the Generic Procurement Manual and associated issuances, constitute the primary source of the terms and conditions of the Contract and are thus effective upon contract implementation. Herein, clauses shall serve as the secondary source of the terms and conditions of the Contract. 9184 authorizing the GPPB to amend the IRR to be applied to all procurement activities whose announcement, posting or invitation was issued after the effectivity of said amendment.

Advance payment of the contractual amount is provided in accordance with Annex "D" of the revised IRR 2016 no. RA. The customer may determine the terms of payment for partial or sequential delivery of the ordered goods, provided that such partial payment corresponds to the value of the delivered and received goods in accordance with applicable accounting and auditing rules and regulations. Within ten (10) calendar days after the tenderer receives notice of award from the contracting authority, but in no case later than before the contract is signed by both parties, the successful tenderer must submit a performance bond in any of the forms prescribed in section 39 of the revised IRR of 2016 RA no.

The Procuring Entity shall notify the Supplier in writing, in a timely manner, of the identity of any representative retained for such purposes. To ensure that the manufacturing defects will be corrected by the Supplier, a warranty shall be required from the Supplier as provided in Article 62.1 of the Revised IRR of 2016 of RA no. The Procuring Entity shall immediately notify the Supplier in writing of any claim under this warranty.

The Supplier's liability under this Contract shall be as determined by the laws of the Republic of the Philippines. If the Supplier is a joint venture, all partners to the joint venture shall be jointly and severally liable to the Procuring Entity.

Special Conditions of Contract

For the purposes of the Agreement, “EXW”, “FOB”, “FCA”, “CIF”, “CIP”, “DDP” and other trade terms used to describe the obligations of the parties shall have the meanings assigned to them by the current edition of INCOTERMS , published by the International Chamber of Commerce in Paris. The risk and the right of ownership pass from the supplier to the client after receipt and final acceptance of the goods at the final destination." The Supplier will deliver the goods in accordance with the conditions set out in Section VI (List of Requirements).

The Supplier is required to provide all of the following services, including additional services, if any, specified in Section VI. The Supplier shall arrange for such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to their final destination as specified in this Contract. The size and weight of the packaging box shall, where applicable, take into account the remoteness of the final destination of the goods and the absence of heavy handling facilities at all points in transit.

Client Name Supplier Name Contract Description Final Destination Gross Weight. A packing list specifying the contents and quantities of the package should be placed in an accessible place on the outer packaging if practical. Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or such other designated place of destination in the Philippines as specified in this Contract shall be arranged and paid for by the Supplier and the cost thereof shall be included in contract price.

The supplier shall indemnify the contracting entity against all third party claims for infringement of patent, trademark or industrial design rights arising from the use of the goods or any part thereof. The inspections and tests that will be carried out are: Testing and sealing by the university inspectorate and acceptance committee, including a COA representative, TWG and end user representatives.

Schedule of Requirements

Technical Specifications

Statements of "Comply" or "Not Comply". must be supported by evidence in a bid from the bidder and that evidence must be referenced. Evidence should be in the form of the manufacturer's unmodified sales literature, unconditional declarations of specification and conformity issued by the manufacturer, samples, independent test data, etc., as appropriate. A statement that is not supported by evidence or that is subsequently contradicted by the evidence presented will render the Offer under evaluation susceptible to rejection.

A statement either in the bidder's statement of compliance or supporting evidence that is found to be false either during the bid evaluation, requalification or performance of the contract may be considered fraudulent and render the bidder or supplier liable to prosecution under applicable laws and regulations. ].

Checklist of Technical and Financial Documents

A mayor's or business permit issued by the city or municipality where the main headquarters of the prospective bidder is located, or an equivalent document for exclusive economic zones or areas; and. A statement by the prospective bidder of all of its ongoing government and private contracts, including contracts that have been awarded but not yet commenced, if any, whether similar or dissimilar in nature and complexity to the contract to be awarded submitted; and. Bidder's Statement of Largest Completed Contract (SLCC), which is similar to the contract to be awarded, except under the conditions set forth in Sections and of the 2016 Revised IRR RA No.

Official receipt(s) from the bidder covering the full amount of the contract; or Sales invoice issued for the contract, if completed. If in the form of a Surety Bond, also submit a certification issued by the Insurance Commission; or. The Supplier's audited financial statements, showing inter alia the Supplier's total and operating assets and liabilities, stamped "received" by the BIR or its duly accredited and authorized agencies, for the preceding calendar year which shall not be earlier than two (2) . year from the date of bid submission; and.

If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists; or. For foreign bidders claiming due to their country's extension of reciprocal rights to Filipinos] Certification from the appropriate government office of their country stating that Filipinos are permitted to participate in government procurement activities for the same item or product. Certification from DTI if the Bidder claims preference as a Domestic Bidder or Domestic Entity.

Any missing, incomplete or insufficient document in the aforementioned checklist is a basis for complete rejection (non-compliance) of the bid. Each page of the Documents constituting the Financial Proposal shall be signed by the duly authorized representative/s of the bidder.

Mga Sanggunian


Risk and title will pass from the Supplier to the Procuring Entity upon receipt and final acceptance of the Goods at their final destination.” Delivery of the Goods shall be made by